Approximately 25% of the role will focus on executive administrative support, primarily for the Chief Auditor, with occasional support to other Vice Presidents within Global Internal Audit. The mix may vary based on business needs and departmental priorities. The successful candidate will be comfortable managing multiple priorities, coordinating across global stakeholders, maintaining accurate and timely information, handling sensitive matters with discretion, and identifying opportunities to improve processes and ways of working.
Responsibilities
Global Internal Audit Operations, Communications, and Analyst Support (Approximately 75%)
Coordinate Global Internal Audit all-hands activities, including planning timelines, gathering, and organizing inputs, developing, and maintaining presentation decks, coordinating reviews, and supporting meeting logistics and follow-up activities.
Develop, update, and maintain leadership and departmental communications materials, including recurring organization update decks, organization charts, leadership biographies, resumes, tenure reporting trackers, distribution lists, and related resources.
Support audit reporting and data-quality activities by reviewing audit report and issue memorandum information, aligning relevant data with TeamMate+, identifying discrepancies, and supporting end-of-audit data maintenance before file closure.
Coordinate the compilation and distribution of audit reports and related materials used for quarterly Audit and Risk Committee reporting and other approved internal or external reporting needs.
Prepare reports, presentations, trackers, meeting materials, and other documentation to support Global Internal Audit programs, leadership discussions, annual planning activities, and departmental priorities.
Coordinate organizational announcements and support onboarding activities for new team members, including scheduling, communications, materials, and other administrative steps.
Coordinate department-wide meetings, training sessions, and team activities, including scheduling, communications, participation tracking, materials, logistics, and follow-up.
Maintain accurate departmental records and resources, including Institute of Internal Auditors membership information and other recurring operational trackers and logs.
Support employee engagement and team-connectivity activities, including volunteer events, team meetings, social activities, and employee celebrations, in coordination with relevant Global Internal Audit stakeholders.
Partner with Global Internal Audit leaders, team members, and relevant business partners to collect information, monitor deliverables, follow up on outstanding activities, and help keep initiatives organized and on track.
Identify opportunities to simplify administrative and operational processes, improve data accuracy, strengthen coordination, and enhance the efficiency of Global Internal Audit operations.
Provide additional project, program, and operational support aligned with the evolving needs of the Global Internal Audit organization.
Executive and Administrative Support (Approximately 25%)
Provide executive administrative support primarily to the Chief Auditor, with occasional support to other Vice Presidents within Global Internal Audit as business needs require.
Manage complex calendars and coordinate meetings involving senior leaders and internal and external stakeholders, including leadership meetings, skip-level discussions, and annual planning sessions.
Coordinate meeting logistics, agendas, presentation materials, briefing materials, and follow-up activities to help the Chief Auditor manage priorities and prepare for key engagements.
Arrange domestic and international travel, meeting schedules, on-site logistics, and related coordination; prepare and process expenses and other administrative items.
Proactively monitor schedules, deadlines, and key deliverables, resolve routine coordination issues, and escalate conflicts or risks as appropriate.
Handle confidential and sensitive information with appropriate discretion, judgment, and professionalism.
Visa requires at least 3 days in office; expectations for these days will be confirmed by the Hiring Manager.
Qualifications
Qualifications
Basic Qualifications
Bachelor's degree, or equivalent experience, in business, accounting, finance, management, business administration, or a related field.
Strong organizational and project coordination skills, with demonstrated ability to manage multiple priorities and deadlines.
Strong attention to detail and commitment to maintaining accurate records, data, and information.
Strong written and verbal communication skills, including the ability to develop clear, professional presentations and materials.
Ability to work collaboratively with a variety of stakeholders and levels of management in a complex, global organization.
Strong proficiency with common business productivity tools, including Microsoft Outlook, Excel, PowerPoint, Word, Teams, and AI tools such as CoPilot.
Self-starter with the ability to work independently, anticipate needs, follow through on commitments, and take ownership of assigned activities.
Preferred Qualifications
Experience supporting Internal Audit, Risk, Compliance, Finance, or another corporate governance or professional services function.
Experience with project coordination, program administration, operations, communications, presentations, or executive support.
Experience supporting data-quality reviews, reporting processes, or the maintenance of business records and systems.
Familiarity with audit processes, Institute of Internal Auditors memberships, or audit management systems such as TeamMate+ or Optro.
Experience developing executive-level presentations, reports, trackers, and organizational communications materials.
Strong analytical and problem-solving skills with an interest in process improvement and operational effectiveness.
Information for US Applicants For roles located in the US, the estimated salary range for this position is $110,000.00 to $ 171,000.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.
Work Hours
Varies upon the needs of the department.
Travel Requirements
This position requires travel 5-10% of the time.
Mental/Physical Requirements
This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.
Visa is an EEO Employer Qualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.
