Key Responsibilities
Executive and Administrative Support
Provide administrative and personal assistant support to the Head of Office and wider Dubai team, including:
Diary and meeting coordination
Preparation and submission of expenses and associated compliance reporting
Client and Intermediary Support
Provide day-to-day administrative support in relation to clients and intermediaries, including:
Responding to routine enquiries
Supporting client and intermediary onboarding submissions
Coordinating the distribution of relevant marketing and client materials
Office Management
Support the efficient day-to-day running of the Dubai office, including:
Office supplies and general office administration
Processing and coordination of supplier invoices
Liaising with internal teams and external suppliers, including IT and other office service providers
Ensuring the office and meeting facilities are maintained to an appropriate professional standard
Business, Events and Marketing Support
Support the coordination of local events and marketing activities
Assist with the completion and collation of business activity reporting
Provide administrative support for business development and other Dubai Branch initiatives as required
Reporting and Working Arrangements
The role reports to the Head of Office, while providing day-to-day support to all members of the Dubai team.
This is an office-based role in Dubai.
This is an office-based role, with the successful candidate expected to work from the DIFC office in Dubai in order to meet the regulatory requirements applicable to the Dubai Branch.
About You
Previous experience in a similar hybrid administrative role, with PA and/or Executive Assistant responsibilities.
Experience within financial services would be advantageous, particularly within wealth management or private banking.
Able to work independently and use initiative, while also contributing effectively as part of a small team.
A proactive and adaptable approach, with the confidence to take ownership of new tasks, find solutions and develop knowledge within the role.
Strong interpersonal and communication skills, with the confidence to engage professionally with colleagues at all levels, clients, intermediaries and external suppliers.
Strong Microsoft Office skills, with the ability to provide effective support across a varied range of administrative and business activities.
Well organised, with the ability to manage competing priorities and maintain attention to detail.
A continuous improvement mindset, with the ability to identify opportunities to improve processes, increase efficiency and enhance the support provided to colleagues.
#LI-VS1 #QC #QuilterCheviot #Dubai
Inclusion & Diversity
We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.
Values
Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities.
Always curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures.
Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation.
Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.
Core Benefits
Holiday: 182 hours (26 days)
Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.
Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.
Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.
Life Assurance: 4x your salary.
Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.
Healthcare Cash Plan: Jersey employees only
In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.
