Oversee daily facility operations: reception, visitor/guest access, mail and shipping, and ad-hoc administrative services
Serve as the primary contact for EMEA emergency communications, including after-hours availability for facilities emergencies
Projects & Space Planning
Support field office construction, renovation, and furniture/equipment installation projects, coordinating with the Sr. Manager, EMEA & APJ
Manage capacity planning, employee moves, and cross-functional move meetings; partner with corporate space planning to keep EMEA space data accurate
Maintain all furniture, fixtures, and equipment in safe, ready-to-use condition Vendor & Budget Management Manage facilities-related procurement of supplies and services at each location
Own the refinement and management of facilities and office budgets across the region Develop and maintain repair and preventive maintenance programs in partnership with peers in other regions
Health, Safety & Events
Partner with the Safety and Security Programs Manager on Health & Safety programs, emergency response planning, and emergency action plans, ensuring compliance with corporate guidelines
Support office events in coordination with the HR Events team
Qualifications
Bachelor's degree in a related field preferred
Extensive facilities management and office services leadership experience across multiple EMEA locations
Proven experience directly supervising staff and managing service vendors/contractors Construction project management experience, with working knowledge of mechanical, electrical, and plumbing systems
Environmental, Health & Safety (EH&S) experience is a plus
Strong customer service orientation, excellent verbal and written communication skills, and solid office software proficiency
A flexible, creative, and responsive team player who can also lead
Why Proofpoint?
At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:
Competitive compensation
Comprehensive benefits
Career success on your terms
Flexible work environment
Annual wellness and community outreach days
Always on recognition for your contributions
Global collaboration and networking opportunities
Our Culture
Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.
We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to accessibility@proofpoint.com.
How to Apply
Interested? Submit your application along with any supporting information- we can’t wait to hear from you!
