Role Overview
The role will support the Logistics Manager in coordinating the end-to-end logistics of chiller and airside equipment, from factories overseas through international shipping, Australian ports, warehousing and final delivery to customer sites.
The role focuses on day-to-day logistics execution, accurate documentation, shipment visibility and cost administration to support timely and efficient project delivery.
Key Responsibilities
End-to-end logistics coordination: Coordinate factory dispatch, international freight, port movements, warehousing and delivery to customer sites, working with factories, freight forwarders, customs brokers, transport providers and warehouses.
Shipment tracking and communication: Maintain shipment schedules and tracking records, communicate delivery updates, and promptly escalate delays, discrepancies and other exceptions to the Logistics Manager.
Shipping documentation: Collect, check and maintain shipping and import documentation, liaising with factories, freight forwarders and customs brokers to support timely clearance and delivery.
Warehousing and site delivery: Coordinate warehouse receipts, storage and dispatch, and confirm delivery bookings, site-access requirements and receiving arrangements with project teams and logistics providers.
Cost and invoice administration: Check freight, transport and warehousing invoices against agreed charges and services, allocate costs to the appropriate projects, and follow up discrepancies and accounts-processing requirements.
Show the full description
Records and reporting: Maintain accurate logistics records, delivery dockets, proof of delivery and routine status reports.
Operational support and improvement: Support compliance with company procedures and applicable transport and safety requirements, identify practical process improvements, and provide related administrative cover when required.
Skills and Experience
Essential
Minimum 1-3 years of experience in logistics, freight, transport or supply chain coordination, including exposure to international shipping and import processes.
Working knowledge of shipping documentation, Incoterms and the roles of freight forwarders and customs brokers.
Strong organisational and time-management skills, with the ability to coordinate multiple shipments and meet competing deadlines.
High attention to detail when maintaining records, checking documentation and processing invoices.
Proficiency in Microsoft Excel, Word and business systems.
Clear written and verbal communication, with a customer-service focus and the ability to build effective internal and external relationships.
A proactive, practical approach to problem-solving, with the ability to work independently, collaborate with others and escalate issues appropriately.
Desirable
Experience in HVAC, mechanical equipment, industrial manufacturing or project-based logistics.
Exposure to large, heavy or oversized equipment movements and deliveries to project sites.
Experience coordinating third-party warehousing and inventory records.
Familiarity with ERP or transport management systems.
Relevant qualifications in logistics, supply chain or international trade.
