Work with a collaborative team with the ability to work across different areas of the company.
Ability to join a growing company with professional development opportunities.
Position Summary
The Contract Administrator position will provide all forms of contract-related support through all phases of the contract lifecycle. The role will partner with a variety of key business stakeholders throughout the company.
Essential Functions
Perform routine and specialized administrative duties for Legal and Contract Operations.
Track contracts through negotiation, approval, distribution, and execution process including the required follow-ups with legal, business, and finance.
Draft standard contracts and NDAs using templates and manages redlines during negotiations.
Review and identifies key terms in simple agreements, vendor quotes, and order forms.
Manage and triage requests coming into the contracts inbox and CLM intake portals.
Route and assign incoming contracts to the appropriate legal or operational team members.
Upload executed agreements and logs accurate metadata into the CLM database.
Respond to questions and directs inquiries regarding contracts and other matters.
Create and maintain department reports.
Draft, proofread, and edit correspondence and other documents.
Maintain electronic and paper files
Perform administrative tasks such scheduling calls and zoom meetings and preparing and handle mailing and FedEx.
Adhere to Standard Operating Procedures (SOPs), process improvements, and standardization of templates.
Perform ad-hoc and cross-functional duties and/or projects assigned to support business needs and provide developmental opportunities.
Education & Experience
High School Diploma, with a minimum of 3+ (including but not limited to internships and/or coursework) years of relevant experience required, Or
Associate’s degree, with a minimum of 1+ (including but not limited to internships and/or coursework) years of relevant experience required
Knowledge, Skills, & Abilities
Excellent written and oral communication skills
Strong organizational skills and attention to detail
Ability to exercise professionalism, poise, and tact in all verbal and written correspondence
Strong time management skills
Ability to multitask in a fast-paced work environment
Ability to set priorities under pressure
Proficient knowledge of MS Office and Docusign
Willingness to take initiative to complete projects
Good judgment and practicality
Working Environment / Physical Environment
This role will be an onsite as noted on the offer letter.
Regular work schedule is Monday – Friday, within standard business hours. Flexibility is available with manager approval
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer.
Lift and carry materials weighing up to 20 pounds.
This position is eligible for a discretionary bonus and equity award. The hourly base pay range for this position is below. The specific rate will depend on the successful candidate’s qualifications, prior experience as well as geographic location.
$36.00 (entry-level qualifications) to $40.00 (highly experienced) per hour
The application window is anticipated to close on 60 days from when it is posted or sooner if the position is filled or closed.
ImmunityBio uses artificial intelligence (AI) tools to assist with sourcing and identifying potential candidates for open positions. These tools help us reach qualified applicants and improve the efficiency of our recruitment outreach. No preference is given to applicants sourced or identified by AI tools.
Important: AI is not used to screen, evaluate, rank, assess, or make hiring decisions about applicants. All applications are reviewed by human recruiters and hiring managers. Hiring decisions are made solely by ImmunityBio personnel without automated decision-making.
We are committed to equal employment opportunity and ensure that all candidates are assessed based on their qualifications, skills, and experience through human review.
ImmunityBio employees are as valuable as the people we serve. We have built a resource of robust benefit offerings to best support the total wellbeing of our team members and their families. Our competitive total rewards benefits package, for eligible employees, include: Medical, Dental and Vision Plan Options • Health and Financial Wellness Programs • Employer Assistance Program (EAP) • Company Paid and Voluntary Life/AD&D, Short-Term and Long-Term Disability • Healthcare and Dependent Care Flexible Spending Accounts • 401(k) Retirement Plan with Company Match • 529 Education Savings Program • Voluntary Legal Services, Identity Theft Protection, Pet Insurance and Employee Discounts, Rewards and Perks • Paid Time Off (PTO) includes: 11 Holidays • Exempt Employees are eligible for Unlimited PTO • Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day • We are committed to providing you with the tools and resources you need to optimize your Health and Wellness.
At ImmunityBio, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.
