Represent the Owner in construction administration activities in accordance with contract requirements, Owner policies, and applicable procedures.
Intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance.
Identify appropriate distribution lists and route documents to design, construction management, and Owner stakeholders for review and response.
Track responses and ensure timely closure of all construction correspondence through Owner-approved document control systems.
Assist the Construction Project Manager(s) with drafting correspondence, responses, task orders, change orders, and other contract-related documentation.
Document Control, Reporting & Pay Applications
Maintain accurate and complete project records, logs, and correspondence files in Owner-approved document and project management systems.
Coordinate with document control staff to ensure documents are properly filed, indexed, and retrievable.
Assist in preparation of monthly project reports, summaries, dashboards, and status updates for the Owner.
Meeting Support & Project Coordination
Attend weekly construction solutions meetings, look-ahead schedule meetings, and other project meetings on behalf of the Owner’s team.
Prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, and due dates; obtain approval of meeting minutes from attendees.
Distribute meeting minutes in accordance with Owner procedures and track action items to closure.
Assist the Construction Project Manager(s) by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings.
Coordinate with third-party stakeholders including utility companies, materials testing laboratories, surveyors, source inspectors, and construction inspection teams.
Schedule Awareness & Look-Ahead Review
Review and understand contractor-provided six-week look-ahead schedules and short-term planning documents.
Assist the Construction Manager in tracking planned versus actual activities and identifying potential conflicts, constraints, or coordination issues.
Coordinate with construction management, inspection staff, and third-party stakeholders to verify upcoming work activities reflected in look-ahead schedules.
Maintain logs or summaries of look-ahead activities and required actions as directed.
Claims & Dispute Support
Support the Construction Project Manager, Construction Manager, and Project Controls Manager with research, documentation review, and fact-finding related to contractor disputes and claims.
Assist in development of fact-finding reports, chronologies, and Owner position papers to support dispute resolution and claims avoidance.
Maintain organized and complete records to support negotiations and issue resolution.
General Support
Advise the Construction Project Manager(s) and project staff of document status, outstanding actions, and administrative risks.
Perform other construction administration and project support duties as required to support successful project delivery.
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Keywords: Office Engineer, construction,
Preferred Qualifications
Experience with Caltrans and/or City of Los Angeles projects.
Familiarity with Progressive Design-Build, Design-Build, and/or CMGC delivery methods.
Professional Engineer (PE) license or Certified Construction Manager (CCM) certification
Ability to interpret construction schedules
Ability to problem solve and provide possible solutions to the engineer
Required Qualifications
Bachelor's degree in Engineering, Construction Technology, or combination of education and relevant experience
A minimum of 5 years progressive construction experience on multidisciplinary projects
Must have a fundamental understanding of contracts and familiarity with codes and laws governing construction
Must possess the ability to read and interpret construction drawings and specifications and identify discrepancies or conflicts within documents
Must be able to work in a team environment
Must be computer literate, experience with Microsoft Office, Primavera, or related construction packages
Must have excellent verbal and written communication skills
An attitude and commitment to being an active participant of our employee-owned culture is a must
Sponsorship (visa) for US employment authorization is not available now or in the future for this position
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
- Our Commitment
- As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
