JOB SUMMARY
The Complaints Handler responds to customer complaints in an efficient and professional way. By means of investigation and review, the role ensures that the outcome of any issues is fair and reflects our service expectations.Reporting to the Regional Leader for Complaints within the Customer Service Department, the role supports complaint handling for FOS Romania and other European markets within scope, investigating and resolving customer complaints in collaboration with the wider team.
WHAT YOU DO
- Complaint Management
- Handle customer complaints end-to-end for FOS Romania and other European markets within scope.
- Investigate and resolve customer complaints by gathering and reviewing information from internal and external stakeholders.
- Ensure all complaints are accurately recorded, tracked, and managed within relevant systems.
- Support complaint resolution outcomes, including customer, client, and third-party communications.
- Ensure all complaints are handled in line with regulatory requirements, internal policies, and service standards.
- Manage complaint caseloads proactively, ensuring adherence to agreed timelines and escalation procedures.
- Risk & Escalation
- Identify and escalate significant customer, operational, or regulatory risks where appropriate.
- Support the management of escalated and sensitive complaints under the guidance of senior team members.
- Maintain clear ownership and accountability for complaints raised through multiple channels and sources.
- Collaboration & Continuous Improvement
- Collaborate with regional, operational, technical, and client stakeholders to support effective complaint resolution.
- Monitor complaint trends, identify root causes, and contribute to corrective actions and process improvements.
- Leverage AI tools and data-driven insights to support complaint handling efficiency and quality.
- Contribute to continuous improvement initiatives, sharing best practices across the team.
- Key Performance Areas
- Achieve KPIs and meet SLAs, working with the team to achieve targets set for the department.
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Work effectively in an environment shaped by artificial intelligence (AI), machine learning, data, analytics and cloud-based tools, using insights responsibly with our standards of data governance, security and ethical use.
WHAT YOU BRING
- Interest or initial experience in Travel claims, medical assistance, insurance, or customer service.
- Awareness of regulated environments and consumer duty principles.
- Fluency in English is required.
- Polish language skills are highly desirable; other European languages such as French, Spanish, German, or additional EU languages are also strongly considered.
- A customer-centric attitude with a genuine commitment to delivering high standards of care.
- Good written and verbal communication skills, with attention to detail.
- Organised with solid administration skills.
- PC literate and confident in using MS Office packages, such as Word.
- Ability to problem solve autonomously or as part of a team.
- Self-motivated, enthusiastic, and eager to learn.
- Flexible, with the ability to adapt to changing requirements.