ADNOC
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Plan, lead, manage, supervise and control the provision of centralized tendering and contract development activities, to meet in a cost-effective and timely manner all ADNOC Distribution’s Major Projects (Service Stations, Major Industrial Jobs, Design Consultancy, Feed And EPC) And Maintenance, Operations, General Services, IT Services, And Also Major International Acquisitions Outside UAE by the development and implementation of optimal contracting policy, procedure and general contracting services, negotiations as well as post contracting management of variations , claims and close-out, in order to provide effective centralized contracts services to the procurement works and services for company activities.
Job Specific Accountabilities
Contracts Strategy and Planning
Direct and ensure adherence to established policies and procedures and timeliness of services to the
business units.
Plan, direct and control the diversified all activities of contracting functions. Manage and supervise the
overall performance of the department through maintaining the financial authority at the department lead level.
Use strategic sourcing through category management wherever applicable and maximise Company’s
working capital by cost optimization
Lead and recommend and/or review recommendations for the development, modification and
updating of existing contracting and service agreement policies, procedures and systems with a view
to enhance their effectiveness in the light of changing requirements and in cooperation with related
department within and outside ADNOC Distribution.
Review Annual Acquisition Plan. Based on annual contract accusation plan develop optimal
contracting strategies to meet contracting obligations in line with ADNOC Distribution’s objectives and
strategies. Monitor performance and progress against set targets and direct remedial action where
needed.
Notify ADNOC Commercial & ICV Directorate through proper channel for any unauthorized violation in
Procurement Policy Procedure or in DOA.
Bidding and Tender Management
Develop Tendering strategies, tendering procedures, and prequalification criteria of bidders for
specific project and finalisation of bidder list.
Coordinate with all Divisions /Departments Managers, in line with ADNOC Distribution contracting
policy, to provide them necessary contractual support, services and information as needed in the
areas of standardization of tenders/ agreements, documents and procedures, etc.
Review the call for tender ensuring that proper tender document is compiled and completed from
technical, contractual, commercial, financial and legal points of view as well as all relevant tender
evaluation criteria are approved and included in the invitation to tender.
Act as a lead interface between the company and contractors on all contractual matters. Preside at
bid opening as per Delegation of Authority.
Monitor the technical and commercial evaluations of bids and endorse for management approval,
ensure that the proposed winner among the short-listed bidders based on the offer being technically
and commercially responsive at the most acceptable level to achieve total best value of each
investment.
Endorse negotiation proposals, strategy and targets, presides at negotiation meetings with bidders, as
per delegation of authority, and direct the process of commercial, financial and contractual negotiation
of bids. Lead and advise ADNOC Distribution’s negotiation team on critical / similar contracts carried
out by Contracts Department.
Improve ICV score as much as possible
Contracts Technical Operations Management
Manage the Tendering and Award by developing the Contractual obligations based on the approved
business plan. Oversee the preparation, review and verification of tender documents, including
technical and commercial evaluation criteria, contractual and legal aspects to ensure timely and
effective fulfilment of end users’ requirement
Manage negotiation process for cost and duration to ensure optimal budget utilization for Company’s
all acquisition services
Lead important contractual and commercial meetings with bidders and contractors
Control the issue of Letter of Award to the approved Contractor as per Delegation of Authority and
plans for the execution of the agreement.
Supervise the development of contractual obligations, considering technical, commercial, financial
and legal aspects to obtain best proposals and liaise with Finance Division, Originating Division,
Internal Audit and Legal Department as necessary to ensure the same.
Review and evaluate variation order requests, change orders, claims, etc. to ensure all risks are
accounted in what serves best ADNOC Distribution interests.
Provide professional advisory services, upon request by users administrating contracts, relative to
contract interpretation, procedures, management and close-out. Assist Commercial Registration Unit
and other divisions in prequalification/registration of contractors, contractor's performance
assessment and development of new sources for contract services.
Review and follow up Audit reports (Internal, External, ADNOC Main and Abu Dhabi Audit Authorities)
and direct concerned staff to take corrective and preventive actions in line with management
directives.
Generic Accountabilities
Operational Plans
Develop consistent and realistic long and short term operational plans for the Department in line with
the Division objectives and manage the implementation of the approved long and short term plans and
ensure they are effectively converted into its performance objectives to realise the Division Objectives
and established service levels.
Budgets and Cost Control
Develop and manage the Department annual budget in line with the Division’s business objectives and
operational plans ensuring that adequate funding provision is made for all Department activities.
Monitor expenditure against approved Department budget on a regular basis; investigate, highlight and
reconcile any significant variances to ensure effective performance and cost control.
Policies, Systems, Processes & Procedures
Develop and implement appropriate Department policies, processes, systems, standards, procedures
and internal controls, Company guidelines in order to support execution of the Division’s work programs
in line with Company and International standards.
Performance Management
Contribute to the development of the Division’s KPI’s and ensure proper cascade of the Performance
objectives within the Department and establish monitoring mechanisms to ensure delivery of these
objectives and promote a performance driven culture.
Manage the implementation of the Company Performance Management System for individuals within
the Department in accordance with Company approved guidelines.
People Development
Develop knowledge, competencies and innovative spirit in the Department and support the
establishment of Personal Development Plans (PDP’s), Succession Planning and Talent pipeline within
the Department in coordination with the Human Capital to continuously develop employees with
emphasis on UAE Nationals to meet Emiratization targets.
Organisation Structure and Development
Review, develop and recommend the appropriate organisation structure for the Department that will
best utilise human capital while proactively incorporating sustainability into the on-going work practices
to meet the business objectives.
Risk Management
Contribute and support establishment of a Corporate Integrated Risk Management System within the
Department, while identifying and assessing relevant domain risks and implement measures to manage
and mitigate all identified risks within the Department.
Communicate corporate business ethics and Company’s Code of Conduct to employees within the
Department and ensure compliance to the Corporate Policies and guidelines.
Innovation and Continuous Improvement
Promote an organisation culture that encourages innovation, enhances employee motivation and
supports initiatives for implementation of Change Management to continuously improve the Department
operations and services.
Recommend improvements in internal processes against best practices in pursuit of greater efficiency
in line with best Industry standards in order to define intelligent solutions for issues confronting the
Department.
Health, Safety, Environment (HSE) and Sustainability
Support the institution and implementation of an HSE culture and ensure compliance with relevant HSE
policies, procedures, systems & controls and applicable legislation and sustainability guidelines across
the Department in line with international standards, best practices and ADNOC Code of Practices.
Ensure adequate HSE training and induction for all Department employees to meet HSE standards.
Management Reports
Ensure that all Department MIS and progress reports are prepared to provide accurate and timely
reports and necessary information to Company Management to effectively manage the business.
Internal
Regular contacts with senior level management up to CEO/Chiefs/VP’s level within the Company to
ensure statutory requirement, financial policies and commercial standards are maintained during the
purchasing cycle and related documentations.
Regular Contacts with the members of ADNOC Distribution and liaises with Finance division,
Originating Division, Internal Audit and Legal division t to follow up purchasing and payment
arrangements..
Direct Reports.
Tenders Committee (Major, Minor and ADNOC HQ Tender board).
External
REGULAR contacts with other senior level staff in ADNOC Group for discussion on corporate areas of
cooperation and exchanging of information.
Interact with ADNOC Group Procurement Division or Legal Division with regard to Policy, Procedure
and Standard Templates and their effective implementation
Regular contact with Senior Management of local and international Suppliers ,contractors Consultants
and third party service providers to establish relationships or to obtain supply of goods and/or
Contact with Government organisations and entities to maintain relationships or to obtain necessary
clearances.
Bachelor’s degree in Engineering, Business Administration, Law, or a related field
10 years’ experience in Contracts Management in a large organization, including at least 5 years in a
progressive managerial level.
Detailed and expert knowledge of Contracts & Tendering practices & procedures.
Sound understanding of regulation, legal terms, and control and other relevant legal guidelines.
Strong contract negotiation and preparation skills.
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