Role Summary: Act as the central coordination point for the Senior Manager / Manager and the wider Business Development team — owning the calendar, meeting logistics, and correspondence, and serving as the single point of contact through which all internal stakeholders route their requests for time, information, or action. Key Responsibilities: • Monitor and manage the Senior Manager / Manager's calendar, scheduling and rescheduling meetings as priorities shift. • Maintain up-to-date visibility of the Senior Manager / Manager's and senior team's availability, and coordinate meeting timings accordingly. • Track and stay familiar with all internal and external correspondence, so status and context can be provided on request. • Act as the single point of contact for internal stakeholders — all requests to interact with, or seek time from, the senior team are routed through this role first. • Prepare meeting agendas in advance and ensure the right participants, documents, and information are in place. • Prepare and circulate Minutes of Meeting (MoM) for key internal and external meetings. • Follow up on action items arising from meetings to ensure timely closure. • Flag scheduling conflicts, urgent requests, or bottlenecks proactively to the Senior Manager / Manager. • Maintain a log/tracker of meetings, correspondence, and pending stakeholder requests for quick reference. • Coordinate logistics (venue, travel, documentation) for internal and external meetings as required. Requirements Requirements: • Bachelor's degree in any discipline. • 2–5 years of experience as an Executive Assistant, coordinator, or similar role supporting senior leadership. • Excellent organizational and time-management skills with strong attention to detail. • Strong written and verbal communication skills; comfortable liaising with senior stakeholders. • Discretion and professionalism in handling sensitive calendars, correspondence, and information. • Proficiency in MS Office / calendar and CRM tools. Note: Interested candidates can share their CV's at jr.hrrecruiter@zentechnologies.com
