WSP Global
From WSP Global's careers page
Status: listed on the employer's own careers page when we last checked (daily). Confirm on their site before applying.
This Opportunity
WSP is currently initiating a search for Project Coordinator for our Lakewood CO, Salt Lake City UT, or Phoenix AZ office. Be involved in projects with our Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Monitor and control project progress and support the Project Manager in achieving the project's objectives throughout the project lifecycle. Use knowledge and experience to anticipate project requirements, take initiative in decision making and be able to pre-empt project issues while working independently from the Project Manager in relation to their assigned responsibilities. #GlobalMining
Your Impact
INTEGRATION
Setting up opportunities, proposals and projects in accordance with WSP’s Project Delivery Manual using the Horizon platform (an Oracle-based accounting system)
Communicating with the project team to assist with the monitoring and control of budgets, expenditures, and schedules
Liaising with subcontractors and suppliers and helping with preparation of subcontractor work/purchase orders
Generate project financial reports, including tracking the financial performances of projects
Interfacing with the accounting team to ensure compliance with client invoicing requirements
Assist with tracking of invoices and project payments
Ensuring project files and documents comply with WSP’s ISO system
Assist with the preparation of proposals
INITIATION
Assist with opportunity and proposal setup in accordance with WSP’s Project Delivery Manual using the Horizon platform (an Oracle-based accounting system)
Assist with identifying any applicable Authority and Responsibility Matrix (ARM) triggers
Develop ARM approval requests
INTEGRATION
Setting up and coordinating the project according to the approach outlined by WSP
Coordinating the planning and the execution of the project and monitoring performance according to the project execution plan and the contract terms and conditions
Liaising with subcontractors and suppliers and helping with preparation of subcontractor work/purchase orders
SCOPE AND SCHEDULE
Developing and maintaining project schedule and tracking against the schedule baseline
COST
Setting up and maintaining budgets and expenditures
Conducting project forecasting related to cost control
Generate project financial reports, including tracking the financial performances of projects
Interfacing with the accounting team to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment
PROJECT DOCUMENTATION
Ensuring project files and documents comply with WSP’s ISO system
Tracking requirements of the quality management processes or plans to ensure they are met
Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities
Producing regular progress reports for the client, the project team and other internal and external stakeholders
Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action-item list
Complete training on assigned tasks.
Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
Perform additional responsibilities as required by business needs
Required Qualifications
GED or High School Diploma
3+ years of experience working with consulting engineering project controls or other interface with consulting accounting systems
Proficiency in MS Office applications, including Word, Excel, Outlook, Power Point and others
Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, etc. is an advantage
Excellent verbal and written communication skills
Deadline oriented, ability to track and meet multiple concurrent deadlines
Competent interpersonal when interacting with others, expressing ideas effectively and professionally.
Proficient self-leadership with attention to detail, multi-tasking, and prioritization of responsibilities in a dynamic work environment.
Ability to work independently under general supervision, as well as part of a team to meet business objectives.
College diploma or University degree in a related field
Experience working with Primavera P6 and/or MS Project to produce detailed independent schedules
#LI-MC6
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