Commitment to continued professional development through development plans tailored to individual needs and interests
Global connections with leading industry experts around the world who are shaping the standards of our profession
Key Responsibilities
Oversee, coordinate, and supervise the document control team, including setting and managing daily workloads, coaching team members, and managing performance.
Ensure all project documentation is imported into the document management system and properly filed.
Oversee the archiving of project and corporate records (both hardcopy and electronic), including identification, indexing, transfer, storage, protection, retrieval, retention, and disposition.
Ensure timely and accurate transmission of documentation to the client in accordance with their requirements.
Maintain hard copy and electronic record files in compliance with QA standards.
Generate document control reports from the document control system.
Ensure document management procedures meet project, client, and regulatory requirements.
Independently manage all aspects of project documentation using various document control practices and Electronic Document Management Systems (EDMS).
Monitor the progress of internal and client reviews of technical data.
Contribute to the compilation of final project dossiers, as-built portfolios, and archiving.
Establish and maintain systematic and comprehensive project filing systems.
Produce exception reports, comment overdue reports, and other documentation for project management review.
Maintain the project’s document storage structure.
Perform all supervisory duties required to manage the Document Management department.
Communicate with the Project Manager, client, and third parties to align standards, systems, handover, and project close-out activities.
Consult with engineering teams to ensure the Document Distribution Matrix is configured to meet project needs.
Ensure the document management system is properly set up and maintained to support the project.
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.
Minimum ISCED Level 3 (Secondary education)
(ISCED 4/5) (post-secondary/lower tertiary e.g., /technical diploma/2-year degree), or an equivalent level of expertise
Highly proficient in Microsoft Office Suite, including advanced Excel, Word, and PowerPoint capabilities
Expert-level experience with electronic document management systems such as SharePoint, Documentum, ProjectWise, or equivalent platforms
Advanced proficiency in Adobe tools for document handling and editing
Skilled in word processing, spreadsheet analysis, database management, and electronic data systems
