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Job Title: Admin Assistant
About the Company
Our client is a commercial real estate brokerage in Miami, Florida.
Job Description
You will be the right-hand person to the founding broker and one or two other brokers. You will handle the administrative side of the business and day-to-day client communication. The brokers search for and negotiate properties on behalf of their clients. Many of those clients are Argentinian and Spanish-speaking. They expect quick and accurate answers. The workflows are already built and supported by tools that reduce manual work. The job rewards organization and follow-through rather than technical or financial expertise.
Responsibilities of the role
- Prepare client documentation using the firm's established templates.
- Search for properties that match client criteria, following the firm's search process.
- Organize and present property options to clients in the format the brokers use.
- Monitor Slack and email, and respond to client and team questions using the information on file.
- Research or check with the brokers when an answer isn't known, then follow up with the client.
- Make phone calls to clients, landlords and other contacts, including people you haven't spoken to before.
- Gather, organize and share information so the brokers can manage many clients at once.
- Own your part of each workflow and move tasks forward without waiting to be told.
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Required Experience and Qualifications
- Fluent spoken and written Spanish and English, with C1 or C2 level.
- Professional written English is essential.
- Strong organization and attention to detail while juggling many clients and tasks in the same day.
- Previous experience in an administrative or assistant role.
- Available full-time, 9am to 5pm Eastern Time.
Preferred Skills
- Experience in real estate, especially commercial brokerage.
- Working knowledge of Claude or similar AI tools.
- Based in Argentina or Uruguay, for a close cultural match with the firm's largely Argentinian clientele.
Personality
- Proactive and a self-starter.
- Detail-oriented.
- Independent.
- Process-driven.
- Receptive to coaching feedback.
- Steady and structured.