Responsibilities
As the Subcontract Manager, you will support the Contracts and Commercial team in preparing and administering the remaining subcontracts and completing the contractual and commercial closeout of existing subcontracts on the Hampton Roads Bridge Tunnel Expansion Project. Working closely with Operations, Procurement and other project functions, the role requires practical construction knowledge, sound commercial judgment and the ability to manage subcontract matters independently through completion, within established approval procedures.
Subcontract Preparation and Negotiation
Work with Operations and Procurement to define clear scopes of work, interfaces, exclusions, deliverables, schedules and commercial requirements for the remaining subcontract packages.
Prepare and review subcontracts using approved project templates; tailor scope documents and commercial provisions to the proposed work and identify departures requiring Contracts, Legal or management review.
Support and participate in negotiations with subcontractors, in coordination with Procurement and Operations, and consolidate agreed terms for approval and execution.
Subcontract Administration
Maintain regular contact with Operations and the Engineering team to understand technical issues, progress and their contractual and commercial implications.
Monitor compliance with subcontract requirements; identify deviations, risks and notice deadlines, and prepare timely correspondence and recommendations for review and approval.
Review subcontractor change requests and delay notifications with input from Operations, Scheduling and Cost Control; assess scope, supporting records, schedule implications and pricing.
Prepare and track subcontract Change Orders and amendments, including scope, pricing, supporting documentation and required approvals; maintain current records of correspondence, changes and outstanding commercial matters. · Familiarity with Disadvantaged Business Enterprise (DBE) requirements applicable to subcontracts on public infrastructure projects.
Identify, document and track potential backcharges with Operations and Cost Control; prepare supporting records and contractual notices, and support their review and resolution with subcontractors, subject to required approvals.
Provide support to the Contracts and Commercial team in reviewing and drafting correspondence with VDOT, including gathering technical and commercial input and identifying subcontract matters with implications for the Prime Contract.
Subcontract Closeout
Maintain a prioritized closeout register showing each subcontract’s status, outstanding actions, responsible parties and target dates; follow up with the relevant teams to progress closure.
Coordinate with Operations, Quality, Engineering and other responsible functions to confirm completion status and identify outstanding work, defects, documentation, warranties and other contractual deliverables.
Reconcile subcontract values, approved and pending Change Orders, payments, retention, backcharges and other potential deductions with Procurement, Cost Control and Finance; identify and resolve discrepancies before final account approval.
Review unresolved subcontractor requests and other commercial matters; prepare final account recommendations and support negotiations, with any settlement subject to the required approvals.
Prepare and coordinate the execution of final account documentation and applicable lien waivers and releases using approved forms; identify outstanding liens, payment disputes and related claims, and coordinate their resolution with Contracts, Legal and Finance before final payment, as applicable.
Coordinate final payment and retention release in accordance with the subcontract and internal approvals, and ensure that the completed closeout records are properly filed.
Perform additional assignments per management’s direction
Qualifications and Skills
Required
Bachelor’s degree in Engineering or Construction Management from an accredited institution. · Minimum five years of relevant experience managing construction or engineering subcontracts, with demonstrated experience in subcontract preparation, commercial administration and final accounts or closeout. · Experience on large infrastructure or heavy civil construction projects, with an understanding of the coordination required between construction, engineering, procurement and commercial teams.
Ability to understand construction methods, technical scopes and interfaces, and translate operational requirements into clear subcontract documents.
Practical experience reviewing and negotiating commercial terms, Change Orders, backcharges, final accounts and subcontractor requests for adjustment, including familiarity with lien waivers and releases.
Strong written and verbal communication skills in English, attention to detail and the ability to manage competing deadlines with limited supervision.
Preferred
Degree in Civil Engineering. · Experience with a heavy civil general contractor on major design-build highway, bridge or tunnel projects.
Experience on projects in Virginia, particularly projects for the Virginia Department of Transportation (VDOT).
Experience supporting owner correspondence and reviewing contractual requirements on public infrastructure projects.
Experience closing multiple subcontracts during the completion phase of a major construction project. · Familiarity with DBE requirements and subcontract compliance processes on public infrastructure projects
Salary Range
$105,000.00 - $125,000.00
Work Environment
Primarily office-based within a large, active heavy civil construction project environment.
Regular interaction with Operations, Engineering, Procurement, Cost Control, Finance and other project teams.
Periodic visits to active construction areas may be required to understand field conditions, progress, subcontract scope and closeout matters.
When visiting the construction site, the employee may be exposed to outdoor weather conditions, temperature extremes, dust, noise, uneven surfaces and other conditions typical of a heavy civil construction environment.
Required to comply with all project safety requirements and wear appropriate personal protective equipment (PPE) while in designated construction areas.
Physical Demands
Ability to sit and work at a computer for extended periods.
Ability to stand and walk for extended periods, including during meetings and construction site visits.
Ability to navigate active construction areas and uneven surfaces as required for site visits.
Ability to occasionally bend, stoop, climb stairs and access construction work areas.
Ability to occasionally lift and/or carry materials or equipment weighing up to 25 pounds.
VINCI Construction Grands Projets USA offers all full-time employees competitive wages and benefits, including:
Medical, Dental & Vision Insurance.
Health Reimbursement Account (HRA).
Vacation Leave.
Sick Leave.
Paid Holidays.
Company 401(k) Matching Contributions.
Employee Assistance Program (EAP).
Commuter Benefits Program.
Parental Leave.
Term Life & AD&D Insurance.
Short & Long-Term Disability Insurance.
Employee Stock Ownership Plan (ESOP).
Professional Development & Training.
Health and Wellness Spending Account.
VCGP USA is an Equal Opportunity Employer, Disability/ Veteran. Please click on the attached link to see a digital copy of the Federal, State, and Federal Contractor Posters
