Vinci
From Vinci's careers page
Status: listed on the employer's own careers page when we last checked (daily). Confirm on their site before applying.
The role ensures that all engineering, commercial and project documents are accurately recorded, maintained and issued in accordance with company procedures, client requirements and quality standards.
Job Title - Document Controller
Reporting To - Project Director
Role Purpose
The Document Controller is responsible for the effective management, control and distribution of project documentation throughout the project lifecycle. The role ensures that all engineering, commercial and project documents are accurately recorded, maintained and issued in accordance with company procedures, client requirements and quality standards.
The postholder will support project teams by maintaining document control systems, tracking revisions, coordinating document transmittals and ensuring a complete auditable record of project information from project initiation through to final handover.
Manage all incoming and outgoing project documentation.
Maintain project document registers and tracking logs.
Control engineering drawings and technical documentation.
Manage document numbering, revision control and version management.
Issue and receive document transmittals.
Upload, distribute and archive documentation using electronic document management systems (EDMS).
Ensure documents are issued to the correct stakeholders within agreed timescales.
Maintain accurate records of approved, superseded and obsolete documents.
Coordinate documentation received from designers, suppliers and subcontractors.
Compile and maintain Operation & Maintenance (O&M) Manuals.
Produce final As-Built documentation and project handover packs.
Ensure compliance with company quality management procedures (ISO 9001).
Support project managers and engineers with document retrieval and reporting.
Maintain confidentiality and security of project information.
Archive completed project documentation in accordance with company procedures.
Microsoft Office Suite
Electronic Document Management Systems (EDMS)
Viewpoint
Client document management platforms.
Previous experience in a Document Controller role.
Experience within construction, engineering or utilities projects.
Excellent organisational and administrative skills.
Strong attention to detail.
Good understanding of document control procedures.
Excellent written and verbal communication skills.
Proficient in Microsoft Office applications.
Ability to prioritise workload and meet deadlines.
Desirable Skills
Experience within power transmission, substations or renewable energy projects.
Knowledge of engineering drawings and technical documentation.
AutoCAD awareness.
Knowledge of ISO 9001 Quality Management Systems.
Experience working with NEC or similar engineering contracts.
Tender or procurement administration experience.
Operations Manager
Project Managers
Design Managers
Engineers
Site Managers
Construction Teams
Clients
Suppliers
Subcontractors
Typical Duties on Power & Infrastructure Projects
Maintain drawing registers.
Control Issued for Construction (IFC) drawings.
Process Requests for Information (RFIs).
Manage Technical Queries (TQs).
Record and distribute Non-Conformance Reports (NCRs).
Issue engineering transmittals.
Maintain project Common Data Environment (CDE).
Control inspection and test documentation.
Compile commissioning records.
Produce final handover dossiers including As-Built drawings, O&M Manuals and quality documentation.
Core Competencies
Document Control
Information Management
Revision Control
Technical Administration
Quality Assurance
Project Coordination
Data Accuracy
Communication
Planning & Organisation
Teamwork
Problem Solving
Customer Focus
Continuous Improvement
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