Primary Responsibilities
Model and reinforce exceptional client service standards through professional, empathetic, and responsive communication.
Resolve escalated client issues promptly and professionally, ensuring client satisfaction while supporting team accountability.
Partner with technicians and doctors to coordinate patient flow, ensuring timely and accurate information sharing.
Maintain a welcoming and organized reception area.
Provide day-to-day guidance and support to CSRs, ensuring consistency in service delivery and adherence to hospital protocols.
Assist with hiring, onboarding, training, and mentoring new team members.
Serve as a role model and first point of contact for team questions and support.
Collaborate with the Practice Manager on staff scheduling, coverage, and performance feedback.
Oversee appointment scheduling accuracy, patient record updates, and charge capture to ensure operational efficiency.
Maintain client communication standards across phone, email, and written correspondence.
Ensure accurate financial transactions, deposits, and reconciliation of end-of-day reports.
Support hospital inventory management, over-the-counter product sales, and prescription processing.
Partner with the Practice Manager to identify opportunities to improve front desk workflows, communication, and client satisfaction.
Support hospital initiatives and events, including wellness campaigns and client education efforts.
Maintain compliance with all safety, confidentiality, and patient care protocols.
Perform all standard CSR duties as needed to support hospital operations.
Other duties as assigned by the Practice Manager.
Qualifications
High school diploma or equivalent required.
Minimum of 3 years of veterinary client service or related experience required.
Prior leadership or training experience is strongly preferred.
Strong communication, organizational, and problem-solving skills.
Demonstrated ability to lead by example and foster a positive, team-oriented work environment.
Proficiency in veterinary practice management software, Microsoft Office, and basic scheduling and billing systems.
Ability to handle sensitive and emotionally charged situations with professionalism and empathy.
Ability to lift and carry up to 50 pounds and safely handle animals up to 130 pounds.
Comfortable sitting, standing, walking, bending, and kneeling for extended periods throughout the workday.
Professional, neat appearance consistent with hospital standards.
Hours
Must be able to work a flexible schedule and be available for scheduling during all hours the practice is open to support hospital operations
Compensation and Benefits
We offer a comprehensive benefits package that includes medical, dental, and vision coverage. In addition, employees are eligible to participate in our 401(k) retirement plan. Other benefits include paid time off, paid holidays and access to employee assistance program.
Ready to Learn More?
We look forward to learning about your unique priorities and goals and working together with our local hospital teams to support you.
