Demonstrate the ability to remain calm and even-tempered during stressful situations.
Close coordination with the Manager, Customer Relationship Services of any operational related issues. Present recovery plan(s) with multiple options that will allow the Manager, Customer Relationship Services to make informed decisions.
Handle escalated scheduling issues within the assigned customer, including but not limited to sales inquiries and Field Service escalations.
Be available after hours to assist with escalations to meet customer/contract SLA (Service Level Agreement).
Generate standard and custom reports to monitor workload.
Proactively identify schedule risks and present options to resolve critical potential issues to the local team and Manager, Customer Relationship Services.
Ensure all billable work is being scheduled and executed and tickets are closed out in a timely basis.
Where practical, empower and direct the team to strategically schedule preventive maintenance visits to minimize/ cover costs for the company (take over Customer Engineer Scheduling or large account scheduling).
Ensure accurate documentation of all scheduling correspondence in tickets.
Actively seek and participate in continuous improvements initiatives that impact customer care and coordination of work.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee to perform this job. Duties, responsibilities, and activities may change at any time with or without notice.
REQUIREMENTS
Minimum Qualifications
Bachelor’s degree in business administration OR High school education with 7-10 years same or similar work experience.
Minimum of 5 years customer service and coordination of service activities.
Knowledge of electrical distribution systems, critical space environments, service products, and clients is a plus.
Ability to think and act strategically, utilizing account plans to set specific account objectives.
Ability to work in a matrix management environment with minimal supervision.
Must be attentive, patient and strongly skilled in written and verbal communication; clear, professional, positive, and informative communication style.
High-level competence in multitasking, time management, organization, critical and analytical thinking, problem solving, and the ability to influence others are required.
Ability to thrive in a dynamic and collaborative environment and be comfortable with ambiguity.
Adapt quickly to changing priorities and customer needs.
Ability to persuade others in order to change undesirable behaviors and/or achieve the goals of the business.
High degree of creative ability and independent judgment.
Must be proficient in the business tools used to perform the job and have extensive knowledge of the businesses processes, people, and products.
Intermediate/advanced proficiency using Microsoft Excel software, including data analysis, pivot tables, etc.
POSITIONS ELIGIBILITY REQUIREMENTS
Willing to work flexible hours, including before shift/after shift and weekends to support the business.
10-20% Travel