Vanderbilt University
From Vanderbilt University's careers page
Status: listed on the employer's own careers page when we last checked (daily). Confirm on their site before applying.
With a history dating back to 1908, Vanderbilt University School of Nursing (VUSN) has a long-standing reputation for excellence in nursing, teaching, practice and research. The school offers graduate level education in the Master of Nursing, Master of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* degrees (*degree awarded through the Graduate School). VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds.
Facility Management
Oversight of all VUSN space-related needs and opportunities, on-site and off
Identify routine maintenance issues and work with internal facility resources to address
Problem solves urgent maintenance needs directly, or in consultation with Assistant Dean for Administration & Operations, concerning staffing, utilization of facilities, maintenance issues and/or use of equipment/funds
Serves as School of Nursing liaison to Plant Operations and Environmental Services
Communicate important facility-related events and issues with faculty/staff/students
Responsible for VUSN bi-annual space survey
Serve as VUSN representative to the VU Emergency Preparedness/Response Program
Acts as liaison to VU Card office to establish, maintain and schedule building and room access
Maintain and issue keys for faculty/staff/students
Work with VUSN leadership and VU Real Estate office regarding off-site leases (as appropriate)
Responsible for beginning/end of employment and related check-in/out procedures for faculty/staff/students which includes distribution/return of keys and ID badges, and granting/cancelling access to buildings and copiers
Manage copy program and related supply ordering and act as equipment maintenance point of contact
Develop and make recommendations for procedural changes that streamline programs and processes
Act as a resource for faculty/staff/students related to interpretation of facility-related policy/procedure
Ensure all policies/procedures are in compliance with University and VUSN guidelines
Prepare facility-related data for reports, meetings, grant submissions, etc.
Monitor security cameras for VUSN facilities as appropriate
Space Management
Work with Assistant Dean for Administration & Operations regarding office assignments as needed, which includes facilitating all office renovations including moves and scheduling, and assisting faculty/staff moves in conjunction with IT team
Maintain office, floor and elevator signage and directories and update as necessary
Coordinate with Senior Coordinator of Reservations and System Management on rental and overall usage of VUSN space
Serve as backup for room reservation and scheduling
Assist with setup/take down for special events (tables, chairs, etc.)
Ensure all storage facilities within VUSN are properly maintained
Facility Budget Management
Establish, manage and monitor annual budget for day-to-day operations, as well as construction-based projects which includes reviewing for any discrepancies/variance and correct as needed
Provide monthly copier use and change reports to VUSN departments
Monitor building-related funds to ensure restricted building fund accounts are utilized to their fullest extent based on the intent of the donor
Ordering building supplies and equipment as needed
Construction Management
Participate in all construction-related planning and operational meetings to achieve overall project goals within the established budgetary guidelines
Serve as key point of contact for construction-related supervisors/foremen and act as on-site liaison
Work daily with on-site construction team to coordinate facility needs and any implications to classes or personnel
Community with faculty/staff/students with pertinent information related to disruptions to daily activity, regarding construction safety
Miscellaneous Duties
Attend appropriate VU faculty-related meetings and report key issues to leadership
Perform other duties as assigned
Supervisory Relationships
This position has supervisory responsibility for the Senior Coordinator of Reservations & Scheduling.
Bachelor's degree from an accredited institution of higher education is necessary.
Master's degree from an accredited institution of higher education is preferred.
Project Management certification is preferred.
Outstanding verbal and written communication skills are required.
Strong problem-solving and organization skills are required.
Excellent interpersonal skills are required.
Supervisory experience is preferred.
Strong computer skills are required.
Five years of experience in facilities management is highly preferred.
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