Assist applicants in completing applications for utility assistance and food vouchers
Assist with preparing reports for the utility grant and food vouchers as requested
Analyze, process and approve food vouchers under program policy guidelines
Serve as a contact for all inquiries related to program information related to utility assistance and food vouchers
Ensure client and sensitive Agency information, files, and records are securely maintained
Maintain the confidentiality of all client and Agency information
Assist the Director with reviewing and printing client utility bills, calculating the amount the agency can pledge toward the outstanding balance, and determining the appropriate multi-payment amount based on the program guidelines and available funding
Assist the Director with reviewing and processing utility payments, financial-related invoices, and statements, and follow up as needed
Assist with the preparation and submission of reports to funding sources, the local advisory committee, and applicable departments within Upbring
Work closely with the Director of Emergency Assistance and program staff to ensure the program is operating effectively and efficiently, and meeting the needs of the clients and operating in accordance to Agency and licensing standards, funding requirements, and other federal, state, and local regulatory requirements
Work as team player and exhibit professional behavior and a positive attitude with both internal and external clients that reflects positively on the Agency and is consistent with Agency policies and practices
Qualifications
Minimum Qualifications
High School Diploma or equivalent
Two (2) years of clerical or administrative experience
Ability to build a positive rapport with people, strong customer service skills
Strong people and interpersonal skills with the demonstrated ability to communicate professionally, interact with all levels of management in a clear and concise manner
Ability to work independently with limited supervision; ability to take initiative
Ability to work with different programs with different requirements simultaneously including making decisions
Strong computer skills; high proficiency with Microsoft Word, Excel, and Outlook
Preferred Qualifications
Associate's degree in Business Administration or closely related field
Three (3) years of clerical or administrative experience
Bilingual (fluent in Spanish written and conversational), highly preferred
Physical Demands & Work Conditions
This position requires sitting and looking and using a computer for long periods of time
Position requires frequent standing and walking
Lift, push, pull, move up to 25 lbs
The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.
Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, gender identity, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.
