Maintain bid trackers, project timelines, due dates, and customer Q&A logs.
Organize and maintain bid files utilizing established naming conventions, folder structures, and version control standards.
Review and analyze bid data for accuracy and completeness.
Perform quality control reviews using standardized bid checklists and communicate discrepancies to the project team.
Maintain bid assumptions, exclusions, and supporting documentation throughout the proposal process.
Assist with assembling final proposal packages, including Excel models, Word documents, and PowerPoint presentations.
Coordinate with internal departments including Operations, Human Resources, Real Estate, Finance, and Purchasing to gather required proposal inputs.
Support supplier quote requests and maintain associated pricing documentation.
Develop high-level process flows, workflow diagrams, and operational analyses.
Track awarded and lost business opportunities to support future pricing and proposal strategies.
Participate in continuous improvement initiatives, operational investigations, and special projects as assigned.
Qualifications
High school diploma or equivalent required; Associate's or Bachelor's degree in Business, Supply Chain, Logistics, Engineering, or a related field preferred.
1-3 years of experience in operations support, logistics, administration, document control, project coordination, or data analysis.
Advanced attention to detail and strong organizational skills.
Proficiency in Microsoft Excel, including sorting, filtering, lookups, formulas, and data formatting.
Experience with Microsoft Word and PowerPoint.
Strong written and verbal communication skills.
Ability to manage multiple projects and consistently meet deadlines in a fast-paced environment.
Demonstrated ability to follow established processes while maintaining a high degree of accuracy.
Willingness to travel as needed.
