Ulterra Drilling Technologies
From Ulterra Drilling Technologies's careers page
Status: listed on the employer's own careers page when we last checked (daily). Confirm on their site before applying.
The successful candidate will: set high standards of performance for themselves and others; be professional in written, verbal and personal actions in any situation; seek new knowledge and experiences; have an analytical mindset that can utilize factual data to develop creative and business-oriented solutions; be self-aware and adjust accordingly to different environments and audiences.
Provide general office support such as stocking kitchen and office supplies, conference room management, and ordering catering for group meetings
Contact vendors to follow up on open and past-due orders and assist with resolving delivery issues.
Use SAP/ERP systems to support production activities, including creating production orders, routers/routings, and maintaining related data.
Pull and maintain reports for late orders, production status, on-time delivery, and other departmental performance metrics.
Proof and maintain Department’s SharePoint site, e-learnings, manuals, technical documents, organizational charts, and phone lists
Assist in Asset Management projects including locating assets, researching asset history, and maintaining electronic asset records
Manage various departmental reports by creating, proofing, distributing, and maintaining final reports on a weekly, monthly or quarterly basis as needed
Support regional personnel with system troubleshooting and processes
Assist with employee onboarding to include computer requests, systems training(s), and ordering business cards as needed
Work with Hiring Managers, Recruiting, and HR to help facilitate logistics for interviewees such as scheduling interviews and booking travel/transportation
Maintain a clean, organized and professional office environment
Promptly identify and resolve issues with documents or data to avoid processing delays
Follow all Company policy, processes, and controls in performing assigned duties
Perform other related duties as required or deemed necessary
Proficient computer skills in MS Office Suite including Excel, Word, PowerPoint and Outlook as well as other business systems as required
Ability to learn and effectively use SAP or other ERP systems for reporting, production support, and data entry.
Ability to pull, organize, and review operational reports and follow up on outstanding items with vendors and internal teams.
Ability to create reports and analyze data for accuracy from various business systems
Maintain professional demeanor in all situations with the ability to work effectively with executives, employees at all levels, and third parties
Ability to maintain Company and employee confidentiality at all times and handles sensitive information and protect Company proprietary information in an appropriate manner.
Demonstrate outstanding customer service skills
Excellent verbal and written communication skills
Ability to be resourceful and proactive in dealing with issues that may arise
Extremely detail oriented with the ability to organize, multitask, and prioritize work while under pressure
High School Diploma or GED
Minimum of 2 years of experience in an office administrative support role
Experience with the oil field services industry is a plus
Bachelor’s degree preferred
This job requires the ability to work under time-sensitive deadlines and maintain a calm and professional demeanor when adversity is encountered. It also requires the physical ability to work in office environment including the ability to sit for long periods of time while performing office or computer tasks. The job may require minimal overtime including weekend or holidays. All applicants must be able to commit to a full-time schedule.
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