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The Surgical Education Program Coordinator provides comprehensive administrative and operational support for the surgical residency program and works closely with the Program Director, Manager of Surgical Education and Director of Surgical Education, department leadership, faculty, and residents. This position is responsible for coordinating the day-to-day activities of the residency program and ensuring that educational, administrative, regulatory, and compliance requirements are completed accurately and within established timelines. Key responsibilities include coordinating resident recruitment and interview activities; managing resident onboarding, scheduling, credentialing, licensure, evaluations, examinations, and professional development activities; coordinating conferences, didactic sessions, skills labs, and other educational programs; and maintaining accurate resident and program records across institutional and regulatory systems. The position also supports accreditation activities, program data management, required reporting, program meetings, affiliation agreements, and communications with residents, faculty, affiliated training sites, alumni, and external organizations.
The successful candidate will manage confidential information with discretion and demonstrate strong organizational, communication, and problem-solving skills. The position requires the ability to manage multiple priorities, meet strict deadlines, work independently, and collaborate effectively with a wide range of stakeholders. This role is critical to maintaining the efficiency, compliance, and continued success of the surgical residency program while supporting a high-quality educational experience for residents and faculty.
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Hourly salary range: 35.50 - 53.80
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Required
Bachelor’s Degree in related and/or equivalent combination of education and experience.
1+ years experience coordinating an educational program(s) in an academic medical center or other relevant experience.
Proficient with or ability to quickly learn Microsoft Office programs, and dean’s office database management programs and web based applications.
Presents and expresses ideas and information clearly and concisely in a manner appropriate to the audience, whether oral or written. Actively listens to what others are saying to achieve understanding. Shares information with others and facilitates the open exchange of ideas and information.
Ability to manage confidential information discreetly and responsibly; ability to follow FERPA regulations
Open to change and new information; adapts behavior and wok methods in response to new information, changing conditions, or unexpected obstacles. Acclimates quickly to new situations warranting attention and resolution.
Demonstrated commitment to knowledge development/professional development.
High degree of initiative and independent judgement.
Excellent organizational and analytical skills; strong attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
Excellent interpersonal skills; ability to interact collegially with faculty, staff, learners, and outside contacts at all levels
Preferred
Comprehensive understanding of LCME accreditation policy
Comprehensive understanding of UCLA policy and procedures
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.
