Additional Compensation: Employees may be eligible to receive annual incentive bonuses depending on their job classification and the policy guidelines.
Benefits: Employees are eligible to enroll in medical, dental, and vision insurance, accident insurance, critical illness insurance, hospital indemnity insurance, and telemedicine benefits. Employees are provided company-paid basic life and AD&D insurance as well as short-term and long-term disability. Employees are also able to enroll in the company’s 401k retirement savings plan.
Paid Time Off: Employees accrue 0.0654 hours of PTO per hour worked up to a maximum of 136 hours per calendar year. Employees receive 6 paid holidays throughout the calendar year and employees accrue up to a maximum of 4 paid floating holidays per calendar year.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms.
ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform all functions.
Team Leadership & Oversight: Manage a team of three Accounts Payable Coordinators, including assigning, reviewing, and approving work; monitoring performance; and providing ongoing training, coaching, and development.
Vendor Relations & Issue Resolution: Oversee vendor communications, research vendor statements and account discrepancies, and resolve payment inquiries in a timely and professional manner.
Accounts Payable Operations: Oversee day-to-day AP operations, including month-end processing, vendor setup and approvals, 1099 processing, and payment execution through the ERP system and banking partners.
Process Automation & Technology: Leverage AI DocLogic to support the automation of accounts payable processes, improve workflow efficiency, reduce manual tasks, and enhance accuracy and consistency across AP operations.
Internal Controls & Process Improvement: Identify and implement opportunities to improve AP processes, strengthen internal controls, and enhance policies, procedures, forms, and systems.
Accounting & Month-End Close Support: Apply operational accounting knowledge to support the client accounting team during month-end close and ensure accurate and timely processing and posting of AP transactions.
Acquisition Integration: Coordinate vendor onboarding, account transitions, and payment process integration related to acquisitions to support a smooth transition of AP operations.
Audit & Compliance Support: Prepare and provide accounts payable documentation and supporting information for external audits while maintaining accurate records and compliance with established policies and procedures.
Cross-Functional Collaboration: Partner with internal departments, accounting teams, vendors, and banking partners to address operational needs, resolve issues, and deliver effective service to internal and external stakeholders.
QUALIFICATIONS
Education
Bachelor’s degree in Accounting or related field
Work Experience
Four (4) years or more of related experience and/or training; OR equivalent combination of education and experience
Five (5) years of previous supervisory experience AND payables experience required
Knowledge
Knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices
Skills
Completes all tasks in a timely manner as instructed by the Sr. Treasury Manager
Cooperates with senior management and coworkers to ensure that services can be adequately maintained to meet the needs of internal and external customers
Treats clients and associates with courtesy, respect and dignity
Interfaces with management and technology support personnel on accounting applications
Identifies current or potential problems with reports, analyzes the impact to financial data, and proposes solutions
Proficiency in Microsoft Suite (Excel, Word, PowerPoint)
Posting journal entries weekly and during the month end process.
SCOPE
Authority to Act
Performs duties independently with minimal supervision, operating from specific and definite directions and instructions. Decisions are of a routine nature made within prescribed operating guidelines, policies and procedures. Mistakes/errors may result in work stoppage, loss of business, poor customer relations and/or damage to product, all of which can have negative financial implications for the organization.
Budget Responsibility
The employee has control over resources available only.
WORKING CONDITIONS & PHYSICAL DEMANDS
The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Requirements
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand for extended periods of time and may be required to run; walk; handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Lifting Requirements
Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects.
Working Environment
The majority of work will be performed in climate-controlled environment, but may be exposed to inclement weather and varying degrees of temperatures on occasion.
Travel
Travel of up to 5 % may be required.
