About TEGNA
TEGNA Inc. helps people thrive in their local communities by providing the trusted local news and services that matter most. With 64 television stations in 51 U.S. markets, TEGNA reaches more than 100 million people monthly across the web, mobile apps, streaming, and linear television. Together, we are building a sustainable future for local news.
WBIR, the TEGNA-owned NBC affiliate in Knoxville, Tennessee, is looking for a dynamic Administrative Assistant to join our team. This position will provide high-level administrative and project management support to the President and General Manager and station leadership team members in supporting our employees. This role is essential in ensuring smooth day-to-day operations, coordinating key projects, and managing communication flow between departments in a fast-paced media environment. The position requires a high level of discretion and strict confidentiality of company proprietary information.
Responsibilities
- Provide administrative support for various departments including News, Sales and Technology with the utmost confidentiality.
- Develop and Lead Employee Care Initiatives:
- Help onboard new employees, preparing I-9 documents and photo ID badges.
- Plan and coordinate meetings/events and parties, including ordering meals and catering.
- Maintain messaging in station video boards to enhance staff communication
- Writes and publishes monthly station newsletter highlighting department updates, birthdays, anniversaries and upcoming events
- Collaborates with News Director, Director of Sales and Head of Technology on executing internal/external plans.
- Assist with the coordination and tracking of internal station projects and initiatives, including strategic planning, town halls, and staff events, using Microsoft Office applications such as Word, Excel, and PowerPoint.
- Assist with the planning and coordination of external station community partnership events, including coordinating employee schedules and participation, managing event logistics, and providing administrative support during activations.
- Oversee aspects of general office support including copying, faxing, mailing, and filing.
- Order and manage office supplies, badges, business cards as needed.
- Works cooperatively with vendors and suppliers.
- Make travel arrangements for employees such as booking flights, cars, and hotel.
- Help leadership team prepare reports and presentations.
- Other duties and responsibilities as needed.
- Requirements:
- 3-5 years’ experience providing administrative support to a medium-sized organization. College degree preferred.
- Knowledge of the MS Office suite (Word, Excel, PowerPoint) and the technical aptitude to learn new systems.
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- Must be collaborative communicator with excellent written and verbal skills.
- Self-starter who can think critically, make sound decisions, and follow through on projects/tasks with little or no supervision.
- Ability to understand and anticipate the needs of different departments and support each effectively.
- Strong attention to detail and organization with the ability to track multiple projects and deadlines.
- Help prepare presentations, manage presentation logistics, including room reservations, A/V equipment, physical handouts.
- Positive, 'get it done' approach to the role. Interest in local news a plus.
- Travel: Rarely: less than 10%
- Work Environment Set: Office: normally performed in a typical interior/office environment
- Physical Demands Set: Light work: Involves sitting most of the time, walking, lifting, bending, standing, etc.
This is a great opportunity to be part of a leading media organization and help shape a positive and innovative culture at WBIR as we continue to serve our East Tennessee community.
Benefits
TEGNA offers comprehensive benefits designed to safeguard the physical, mental and financial health of our employees and their families. TEGNA offers two medical plan options for full and part-time employees through Blue Cross Blue Shield of Texas, as well as access to dental and eye care coverage; fertility, surrogacy and adoption assistance; disability and life insurance.
