Functional Responsibilities
Review Invitations to Tender (ITT), Requests for Proposal (RFP), Requests for Quotation (RFQ), specifications, and client instructions to identify requirements, deliverables, risks, and submission criteria.
Develop and coordinate technical and commercial proposal content in collaboration with subject matter experts and proposal stakeholders.
Prepare proposal documents including executive summaries, technical narratives, commercial write-ups, project references, personnel information, cover letters, and supporting attachments.
Maintain proposal compliance matrices, schedules, action item logs, clarification registers, and document control records.
Coordinate inputs from Engineering, Estimating, Project Management, Legal, Procurement, Commercial/Sales, partner offices, vendors, subcontractors, and licensors.
Support development of proposal execution strategies, scopes of work, division of responsibility matrices, manhour estimates, schedules, and organizational plans.
Participate in tender kickoffs, strategy sessions, proposal reviews, risk assessments, and management review meetings.
Compile, format, review, and quality-check final proposal packages to ensure accuracy, compliance, consistency, and completeness.
Support prequalification submissions, client registrations, presentations, clarification responses, and post-submission activities.
Maintain organized tender files, proposal records, approval documentation, and client communications.
Support continuous improvement initiatives related to proposal templates, standard content, lessons learned, and tendering processes.
Leadership/Management Responsibilities
Collaborate effectively with cross-functional proposal stakeholders and subject matter experts throughout the tendering process.
Facilitate communication between proposal contributors to ensure timely completion of deliverables.
Support proposal leadership during tender reviews and gate review meetings with senior management.
Promote adherence to tendering procedures, schedules, and proposal quality standards.
Contribute to knowledge sharing and continuous improvement initiatives within the tendering and commercial organization.
Compliance/Operational Responsibilities
Ensure proposal submissions comply with client requirements, internal procedures, and established quality standards.
Support proposal risk identification and mitigation activities during bid preparation and review stages.
Maintain accurate and complete proposal documentation and records in approved document management systems.
Verify proposal content consistency, formatting, and quality before submission.
Ensure tender activities are executed in accordance with company governance, approval processes, and submission deadlines.
Qualifications & Experience
Required Qualifications
Bachelor’s degree in Engineering or a related technical discipline.
Experience in tendering, proposal development, engineering, project execution, or commercial operations, preferably within an EPC, EPCM, or energy-related environment.
Ability to interpret technical specifications, scopes of work, commercial requirements, and client solicitation documents.
Strong technical and business writing, editing, and document development skills.
Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and SharePoint.
Demonstrated ability to coordinate multiple contributors and manage competing priorities within demanding proposal deadlines.
Excellent organization, communication, and problem-solving skills.
Fluent English communication skills, both written and verbal.
Role Specific Knowledge & Skills
Proposal development and coordination
Tendering and bid management
Technical and commercial document preparation
Compliance matrix development and management
Proposal planning and scheduling
Risk identification and review support
Technical writing and editing
Stakeholder coordination
Document control and records management
Microsoft Office Suite (Word, Excel, PowerPoint)
SharePoint and collaboration platforms
EPC/EPCM project environments
Client solicitation and tender documentation review
Time management and deadline-driven execution
Working Conditions
Primarily office-based work environment with frequent interaction across departments and global teams.
Face-paced environment managing multiple concurrent proposal opportunities and deadlines.
Occasional travel may be required for proposal meetings, client presentations, or business development activities.
Coordination across multiple time zones and international offices may be required.
Additional Information
No sponsorship or relocation assistance available.
Candidates must be legally authorized to work in the United States without current or future sponsorship.
Position may require flexibility during critical proposal submission periods to meet client deadlines.
