Establish a reliable, governed source for PMO policy, process, procedure, templates, and project-delivery documentation.
Improve consistency in how project teams organize, name, revise, retain, and retrieve records across the lifecycle.
Give Delivery Program leadership meaningful visibility into documentation quality, compliance, and corrective actions.
Enable project teams and partners to use the right platform and workflow for design, construction, and controlled records.
Document Control and Library Administration
Administer, maintain, and continuously improve the Center of Excellence document library, including controlled policy, process, procedure, template, and reference materials.
Set up, manage, and maintain document-control systems and project records for historical, incoming, and outgoing documentation across the project portfolio.
Apply the Document Control Plan, project folder structure, file naming conventions, retention requirements, and revision-control standards.
Coordinate document intake, identification, distribution, revision, archival, and retrieval; maintain accurate document registers and revision histories.
Review documents and records for accuracy, completeness, metadata, naming, version status, and appropriate storage location before publication or formal issue.
Project Team Governance and Support
Provide hands-on guidance to project teams on practical application of document-control standards and approved systems.
Support the controlled management of design documents, drawings, specifications, RFIs, submittals, meeting records, change documentation, closeout records, and related project files.
Conduct routine audits and quality checks across active projects; document findings, track corrective actions, and escalate recurring compliance risks.
Partner with project leadership, design, construction, controls, commissioning, and external partners to resolve document-control issues and improve working practices.
Maintain internal process documentation and job aids, and recommend updates when project needs, systems, or governance requirements change.
Systems Enablement and Continuous Improvement
Serve as a subject matter expert for implemented document-control platforms, including SharePoint and Procore, and help evaluate or adopt future data-management capabilities.
Train new and existing users on folder structures, naming conventions, revision controls, and appropriate system use.
Prepare routine reporting on document quality, audit results, adoption, exceptions, and corrective-action status.
Identify opportunities to simplify workflows, reduce duplication, improve searchability, and strengthen record integrity.
Perform general administrative responsibilities within the document-control function, including data entry, reporting, and user support.
THE DETAILS
Any STACK data center location
Travel: Up to 25%
Must be eligible to work in the United States
Must pass a comprehensive drug and background screening
MUST-HAVE QUALIFICATIONS
4+ years of document control experience supporting engineering, architectural, construction, infrastructure, or similarly technical project environments, including independent responsibility for document registers, revision control, audits, and project-team support.
Working knowledge of construction and design documentation, including drawings, technical specifications, RFIs, submittals, revisions, and transmittals.
Experience with Procore, SharePoint, and document-control systems comparable to Autodesk Forma Data Management.
Strong organizational skills with demonstrated attention to detail, follow-through, and sound judgment in managing controlled records.
Clear written and verbal communication skills and confidence training users with varied technical backgrounds.
PREFERRED QUALIFICATIONS
Bachelor’s degree in a related field.
5+ years of experience supporting complex, multi-project capital programs, with demonstrated experience administering SharePoint and Procore document-control practices, training users, and conducting documentation compliance audits.
Familiarity with document-control governance, quality assurance, retention practices, and audit processes.
Ability to interpret technical terminology and collaborate effectively with design, construction, and project-delivery teams.
Compensation Range
$72,000.00 - $79,000.00
THIS MIGHT BE RIGHT FOR YOU IF
You are a strong communicator, you are persuasive and clear, blending analytics with experience in decision-making.
You do not get flustered easily. You can juggle multiple priorities while balancing urgent requests with shifting timelines and deliverables.
You are a team builder. You take the time to understand and develop the strengths of your resources while formulating long-term plans for the growth and success of the team.
You are naturally curious and driven toward continual improvement. While you celebrate your successes, you take time to review and analyze campaigns for future learning.
WHY STACK?
We offer a competitive compensation package with strong benefits, including medical, dental, and vision insurance, a 401K program, flexible spending accounts – even a cell phone subsidy.
We foster a culture of appreciation, including peer-to-peer recognition and rewards programs.
Fun is part of our DNA, with events, game nights, happy hours, and barbecues.
We’re growing – this is a great time to join and make an impact!
STACK is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law
Note to external agencies: We are not accepting any blind submissions or resumes/cvs from recruitment agencies. Any candidates sent to STACK Infrastructure, Inc. will not be accepted or considered as a submission without a signed agreement in place. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of STACK Infrastructure, Inc.
