RESPONSIBILITIES
Script Clearance Memos & Reports
Assist in the preparation of initial script clearance report memos and clearance report spreadsheets using SCOUT.
Add and track clearance requests, releases, and issues in SCOUT, including uploading reference images and updating item statuses throughout the clearance process.
Support the preparation of memos related to script revisions.
Update the status of pending items.
Generate and distribute SCOUT status reports to productions and internal project distribution lists.
Script Clearance Requests
Review incoming clearance requests upon receipt via SCOUT and/or email, and coordinate with the assigned Analyst to determine appropriate next steps.
Draft permission request letters and legal Release forms for Analyst review.
Coordinate with Script Clearance Analysts to prioritize clearance requests across multiple projects and ensure timely follow-up on urgent items.
Submit clearance requests to the Research Department or provide supporting materials to Analysts, as needed.
Review signed Releases or permission letters for revisions or deletions, notify the Analyst, and record responses in SCOUT and Legal Files.
Internal/External Communications
Handle incoming telephone calls and assist Analysts with follow-up calls on pending clearance items.
Route incoming mail and related correspondence to the appropriate Analyst and attach response documents, as needed.
Track scripts and script revisions received and route materials to the appropriate Analyst.
Maintain and update project records for assigned productions, including titles, shooting schedules, crew lists, and related production documents.
Monitor the script repository, Scenechronize, for new scripts and revision pages.
Schedule meetings and departmental screenings and coordinate calendars.
Order office and departmental supplies.
Payment of Talent and Licenses
Process departmental billing and invoices, including license fee payments, research services, and other miscellaneous payments.
Liaise with Accounting and other studio departments on behalf of the department, as needed.
Dailies, DVD Behind-the-Scenes Footage, Deleted Scenes, Advertising Materials, Marketing & Merchandise Material
On an as-needed basis, review dailies, DVD behind-the-scenes footage, deleted scenes, advertising, publicity, and merchandising materials.
Support the distribution of advertising and promotional restrictions memos.
Training
Participate in weekly department meetings and attend relevant MCLE lectures to remain current on entertainment law and script clearance issues.
Stay informed on current clearance-related developments and actively participate in departmental discussions to support ongoing learning.
RESPONSIBILITIES
1-2 years of prior experience supporting motion picture/television production, legal, or business affairs teams.
Ability to work effectively and collaboratively in a team environment while managing multiple projects in a fast-paced, time-sensitive setting.
Self-motivated, detail-oriented, and well-organized, with the ability to prioritize tasks and meet deadlines under high-volume workflow demands.
Excellent written and verbal communication skills, strong organizational skills, sound judgment, and a high degree of discretion in handling confidential and sensitive legal and production-related information.
Strong computer proficiency, including MS Word, Excel, and PowerPoint, with fast, accurate typing and strong proofreading skills.
High school diploma or equivalent required; college degree preferred.
