Assist Project Team in preparing letters of intent/subcontracts/requests for insurance as needed.
Project Preparation and Close-Out
Track insurance, contracts, bid bond and performance bonds.
Assist Project Team in obtaining documents and preparing Close-Out binders for the projects.
Assist Project Team in tracking Subcontractor / Vendor invoicing.
Project Management / Field Operations
Coordinating project meetings and taking Minutes of Meeting for same.
Assist with maintaining of Project Logs.
Assist in the evaluation and validation of change orders.
Assist in development and maintaining of Master Project Schedule.
Assist with development of On Screen Takeoff (OST) drawings as required.
- Assist with preparation of Weekly Reports.
- Qualifications
- Working knowledge of Microsoft Suite including Outlook, Word and Excel and able to create basic documents and spreadsheets
Familiarity with DocuSign
Willingness to learn database management, experience with Procore preferred
Excellent written and verbal communication skills
Previous experience working in an administrative or receptionist role preferred
- Tenant Improvement Construction experience a plus
- Desired Skills
- Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently
Careful attention to detail
Identify and prioritize tasks based on importance and deadlines
Must have outstanding time management; responsible for coordinating multiple large scale projects at once
Flexibility: ability to adapt to changes quickly with short notice
Must be able to multitask and establish priorities with an effective course of action
Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary
Have the ability to accomplish routine tasks
Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors
- Problem solving: ability to use resources and gather information to effectively find a solution
- Perks and Benefits
- Employee Stock Ownership Plan (ESOP)
Discretionary Bonus Plan
Competitive Medical Insurance plan options, including an HSA plan with Company deductible contributions.
Dental Insurance
Vision Insurance
401K Plan Matching
Paid Vacation
Life Insurance
Flexible Spending Account (FSA)
Gym reimbursement program
Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)
