What you’ll do
Own the CEO’s and COO’s calendars, inboxes and priorities so their days go to the highest-impact work, and draft, edit and manage correspondence and concise briefing notes so both executives walk into key meetings fully prepared
Build and maintain AI-powered workflows and agents that put automation to work across the CEO’s and COO’s day-to-day, going well beyond a single prompt to raise the speed and quality of the office’s output
Serve as the polished point of contact for board members, investors, customers, partners and employees on behalf of both executives, in coordination with the relevant internal owners
Own end-to-end logistics for quarterly board meetings, in person and virtual, from the materials timeline to distribution, and coordinate investor meetings and briefing materials with Corporate Development and Finance
Support the leadership operating cadence, including Executive Leadership Team meetings and offsites, by managing scheduling, agendas and pre-reads, capturing decisions and tracking action items to completion
Book and manage domestic and international executive travel in Navan, and provide on-site coordination for customer visits, including logistics and agendas
Manage the executives’ conference, speaking and industry event commitments, including assessing invitations, handling registration and logistics, and coordinating briefing materials with the relevant internal teams
Coordinate logistics for all-hands meetings, town halls and other company-wide forums led by the CEO and COO, working with internal owners on timing, format and materials, along with interview logistics for senior candidates meeting with the CEO and COO
Run the outreach programs for board members, investors, customers and partners by sourcing vendors and meeting international shipping deadlines
Manage the executive office budget for gifts, events and offsites, process vendor invoices, track spend through the year and keep Ramp expenses and receipts compliant with policy deadlines
What we’re looking for in our ideal candidate
1-2+ years of any professional working experience, ideally as an administrative assistant, executive assistant, or paralegal (internship experience welcome), with experience supporting or working with senior executives
A track record of excelling, a strong work ethic, and the grit and resilience to hold your standard high when the pace gets intense
A fast, structured thinker and problem solver who learns quickly and follows through on every commitment
AI-forward, ideally already going beyond basic prompts to use agents and automation, and eager to turn that skill into workflows that change how an executive office runs
Proficiency with Google Workspace including Docs, Sheets, Slides
Super organized and detail-oriented, a careful proofreader who catches what others miss and keeps every thread tracked from first request to final follow-up
A polished, professional communicator in writing and in conversation, with high-level stakeholders and everyone else you work with, who listens closely, takes clear notes and handles confidential information with discretion
Low ego and high integrity, a self-starter with a strong sense of ownership and a growth mindset, open to feedback and training and ready to take on more responsibility as you grow
Agile and proactive, comfortable operating through ambiguity, adjusting fast when priorities change and staying a step ahead of what others need
Committed to the work with a positive attitude, willing to go the extra mile at a fast-growing company, with the flexibility to stay reachable when the executives’ work calls for it, including evenings, weekends, global time zones and urgent needs as they arise
What we offer
The chance to work with a passionate team on solving one of the largest challenges globally
Competitive salary and benefits and equity participation
A dynamic, flexible and fun start-up work environment with a highly talented team
If you're curious to learn more about RapidSOS, you can check out https://rapidsos.com/blog/
Starting pay for a successful applicant will depend on a variety of job-related factors, which may include experience, relevant skills, training, education, location, business needs, or market demands. The salary range for this role is $50,000 - $100,000. This role will also be eligible to receive equity options. #LI-Remote
If you are based in California, we encourage you to read this important information for California residents linked here: https://rapidsos.com/privacy/california/
RapidSOS is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.
Interested in the role but you don’t meet 100% of the requirements? We’d love to hear from you! We encourage you to apply; we’d be excited to see if your unique skill set and experience could be a match.
