Create, organize, and maintain site records, procedures, contact lists, training records, shared electronic files, and documentation for vehicles, trailers, registrations, insurance, keys, fuel cards, service schedules, and support equipment.
Create purchase requisitions and purchase orders, and coordinate vendor setup, quotes, approvals, receiving documentation, invoice resolution, and payment follow-up.
Coordinate incoming and outgoing shipments, couriers, mail, freight documentation, and the secure receipt of confidential prototype parts and equipment.
Manage office, safety, shop, breakroom, and testing supplies by monitoring inventory and restocking materials before shortages affect site operations.
Coordinate local vendors and service providers for facility maintenance, janitorial services, waste removal, utilities, security, landscaping, pest control, and equipment service.
Support fleet logistics for company vehicles and trailers, including routine service coordination and documentation of usage, condition, and damage.
Track facility issues and service requests through closure, communicating scheduling, access, and operational impacts to the site team.
Support site safety and 5S activities by maintaining required postings, inspection records, emergency contacts, training status, and organized work areas.
Identify administrative and facility process gaps and implement practical improvements that reduce delays, costs, and team workload while maintaining strict confidentiality regarding unreleased products and development activities.
After completing required training and when directed by the test supervisor, provide backup support for testing prototype and pre-production products designed to be ridden in or ridden on, including pre-test and post-test inspections, operating-hour and condition documentation, issue reporting, launching, retrieval, fueling, flushing, cleaning, and secure storage.
Safely operate assigned prototype and pre-production products during durability testing in rough water, chop, wakes, and nearshore surf conditions, including operation at or near product capability limits, while following established test procedures and all required safety protocols.
Desired Competencies
Planning & Organization: You manage time, resources, and priorities effectively to meet deadlines and deliver consistent results.
Accountability: You take ownership of your responsibilities, follow through on commitments, and hold yourself to high standards for quality and results.
Communication: You clearly convey information, ideas, and expectations to diverse audiences, adjusting your message to ensure understanding and alignment.
Qualifications
High school diploma or equivalent required; an associate degree or certificate in business administration, office management, or a related field is preferred.
Minimum of 3 years of experience as an administrative assistant, office coordinator, facility coordinator, or in a similar role is preferred.
Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
Experience with purchasing, invoices, expense reports, travel, document control, scheduling, vendor coordination, and enterprise administrative systems is preferred.
Excellent organizational skills and attention to detail, with the ability to manage competing priorities, anticipate site needs, make sound decisions, and work effectively with limited supervision.
Strong written and verbal communication skills, with the ability to interact professionally across organizational levels and with external vendors while exercising discretion with confidential business, employee, prototype, and product-development information.
A valid driver’s license and the ability to operate company vehicles and, after required training, trucks with trailers under 26,000 pounds gross combined weight rating are required.
A Florida Boating Safety Education ID card is required or must be obtained within 30 days of hire. You must also complete company test-driver training and pass the required swim and water-safety evaluation before performing backup test-driver duties.
Ability to work effectively in office, shop, storage, dock, and outdoor test-site environments; occasionally lift and carry up to 35 pounds; work in Florida heat, humidity, sun, rain, open-water, and saltwater conditions; and adjust work hours for early mornings, overtime, weekends, weather-dependent testing, or urgent site needs.
Previous experience supporting product, vehicle, marine, prototype, durability, or field testing is highly preferred. Experience operating products in a testing or development environment is also strongly preferred.
Prior administrative experience in engineering, product development, testing, manufacturing, marine innovation, prototype, fleet, laboratory, shop, or field-test environments is beneficial, as is mechanical aptitude, trailer familiarity, first aid/CPR certification, forklift experience, or trailer-towing experience.
Ability to travel up to 10%.
This position is not eligible for sponsorship.
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To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.
We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE. Apply today!
At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing. Polaris is proud to offer competitive compensation, including a market-leading profit-sharing plan that is fundamental to our pay-for-performance culture. At Polaris, employees are owners of the company through company contributions to our Employee Stock Ownership Plan and discounted employee stock purchases plan. Employees receive a generous matching contribution to 401(k), financial wellness education and consultation to plan for their financial future. In addition to competitive pay, Polaris provides a comprehensive suite of benefits, including health, dental, and vision insurance, wellness programs, paid time off, gym & personal training reimbursement, life insurance and disability offerings. Through the Polaris Foundation and our Polaris Gives paid volunteer time off, we support employees who actively volunteer their time, efforts, and passions to improve the health and wellbeing of the communities in which they live, play and work. Employees at Polaris drive our success and are rewarded for their commitment.
About Polaris
As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high-quality product line-up includes the Polaris RANGER®, RZR® and Polaris GENERAL™ side-by-side off-road vehicles; Sportsman® all-terrain off-road vehicles; military and commercial off-road vehicles; snowmobiles; Slingshot® moto-roadsters; Aixam quadricycles; Goupil electric vehicles; and pontoon and deck boats, including industry-leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. www.polaris.com
EEO Statement
Polaris Inc. is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at 800-765-2747 or Talent.Acquisition@Polaris.com. To read more about employment discrimination protection under U.S. federal law, see: Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov).
