Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Senior Vice President (SVP)/ Vice President (VP). This role requires a high level of professionalism, discretion, and the ability to anticipate needs while managing a wide range of administrative and executive support tasks in a fast-paced environment. Responsibilities • Manage and optimize the SVP/VP’s calendar, scheduling meetings, appointments, and travel arrangements. • Prepare, review, and organize correspondence and other confidential documents. • Coordinate internal and external meetings, including logistics, agendas, and follow-ups. • Serve as a liaison between the SVP and internal/external stakeholders. • Handle expense reports, invoices, and budget tracking as needed. • Maintain strict confidentiality and discretion in all interactions. • Taking care of all activities related to SVP’s office. • Visa processing. • Maintaining & Updating tracking tracker. Qualifications Bachelor’s degree preferred; equivalent experience considered. Minimum of 2-5 years of experience in an executive support role, preferably supporting C-level or SVP executives. Exceptional organizational, time management, and multitasking abilities. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Teams and Concur is a plus. Manage and optimize the SVP/VP’s calendar, scheduling meetings, appointments, and travel arrangements. • Prepare, review, and organize correspondence and other confidential documents. • Coordinate internal and external meetings, including logistics, agendas, and follow-ups. • Serve as a liaison between the SVP and internal/external stakeholders. • Handle expense reports, invoices, and budget tracking as needed. • Maintain strict confidentiality and discretion in all interactions. • Taking care of all activities related to SVP’s office. • Visa processing. • Maintaining & Updating tracking tracker. Bachelor’s degree preferred; equivalent experience considered. Minimum of 2-5 years of experience in an executive support role, preferably supporting C-level or SVP executives. Exceptional organizational, time management, and multitasking abilities. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Teams and Concur is a plus.
