Program Assistant will report to the Project Director in Ukraine.
Location: Kyiv, Ukraine
Must have legal authorization to work in Ukraine.
Responsibilities
Prioritize, channel, and facilitate communication among the PATH staff members.
Independently respond to letters and general correspondence (within position responsibilities) on a routine basis.
Translate project related documents including reports, project correspondence, training materials, articles, etc.
Provide interpretation during meetings, trainings, and conferences as requested.
Assist program managers with preparation, production and distribution of documents including proposals, reports, communication materials, training curricula, tables, graphics, PowerPoint presentations, etc.
Provide meeting planning and logistics support - activities may include arranging internal and external meetings, seminars, workshops, and other events as necessary, as well as coordinating event-related logistics, maintaining database of project contacts, and drafting meeting notes and coordinating review, distribution, and filing.
Provide assistance during project events.
Prepare draft and final budgets for project events.
Manage and maintain files and resources (hard and electronic copies).
Facilitate hotel bookings, transportation, logistics and other travel needs for project staff and consultants and complete administrative forms.
Liaise with finance and administrative staff, providing assistance as requested.
Provide assistance during procurement procedures.
Track project consultants.
Maintain contacts with partners and stakeholders.
Travel to program sites as requested.
Perform other tasks as assigned.
Required skills and experience
Bachelor's Degree (Diploma of Higher Education) required.
1 - 2 years' experience in a similar role.
Computer experience must include proficiency in Word, Excel, PowerPoint, and Outlook.
Must possess strong analytical, planning, and organizational skills.
Basic knowledge of financial and contractual processes.
Ability to work with diverse stakeholders to organize frequent meetings, workshops, and business travel.
Excellent time management skills and strong ability to prioritize.
Ability to maintain accurate records.
Collaborate and communicate effectively with team members.
Demonstrated ability to work successfully in multi-site, team-based structure.
Proficient in working with computer software and Microsoft Office applications.
Excellent written and oral communication and presentation skills in Ukrainian and English required.
Ability to travel when requested.
