WHAT THE ROLE OFFERS
Responsibility for day to day answering Switchboard, maintaining Consumable stock levels, managing Meeting Room bookings and associated Hospitality
Meeting and greeting all visitors to site, distributing relevant access badges, and meeting any building security requirements
Assist the Senior Facilities Manager in planning and completion of general day to day building maintenance
Supervise Facility Services provided by landlord and contracted suppliers, resolving problem issues and attending regular supplier meetings
Acting as first contact with relevant suppliers and arranging logistics for access etc
Assist Senior Facilities Manager in communicating Facility Service changes to the employees acting as first point of reference operationally
Regular reporting of issues that require escalation and communication of site requests for change of space etc.
Tracking and verifying of all Facility Service invoices for monthly budget reporting.
Maintain updated First Aid, Fire Plan and H&S information boards at relevant sites. Arrange employee training to maintain recommended numbers of volunteers at each site.
Oversee and assist with small move or refurbishment projects lead by the Senior Facilities Manager as they occur
Ordering and raising Purchase Orders for operational costs and Capex items as required following OpenText Procurement approval procedures.
WHAT YOU NEED TO SUCCEED
Minimum 6 years of facilities management experience
Good telephone and personal skills with ability to communicate at all levels
Strong customer service skills
Initiative and personal ownership combined with an attitude of continuous improvement
Strong attention to detail and organizational skills
Adaptability and flexibility for changing priorities
Computer literate with standard business applications, such as Word, Excel and PowerPoint
Excellent oral and written communication skills in English.
Knowledge of building and mechanical working as asset.
OpenText's efforts to build an inclusive work environment go beyond simply complying with applicable laws. Our Employment Equity and Diversity Policy provides direction on maintaining a working environment that is inclusive of everyone, regardless of culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws.
If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please contact us at hr@opentext.com. Our proactive approach fosters collaboration, innovation, and personal growth, enriching OpenText's vibrant workplace.
