Ogletree Deakins
From Ogletree Deakins's careers page
Status: listed on the employer's own careers page when we last checked (daily). Confirm on their site before applying.
Position Summary
Our newly developed Client Team Counsel program has the opportunity for an experienced Legal Practice Assistant to join the Firm’s expanding program. This position will be remote, but the successful candidate must reside in a state in Pacific Time Zone where we have a physical office. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned.
This position may be remote, but the successful candidate must reside in a state where we have a physical office.
We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring.
Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.
Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests.
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
Assist with mentoring new staff
Assist with piloting new software
4+ years of experience as a practice assistant or legal secretary
Experience with California processes and filings required
Knowledge of legal terminology, legal documents and legal processes
Accurate typing of at least 70 words per minute
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
Excellent communication skills, written and verbal
Understanding of correct grammar, spelling and punctuation
Strong proofreading skills
Superior organizational skills including filing, calendaring, and proofreading
Time management skills and ability to work independently as well as with a team
Please note, we are not working with outside recruiters for this position.
Wage Transparency
California: Pay range $60,010 and $135,850
Colorado: Pay range $61,370 and $119,350
Connecticut: Pay range $67,065 and $124,850
Illinois: Pay range $61,370 and $119,350
Jersey City, New Jersey: Pay range $67,065 and $124,850
Nevada: Pay range $56,270 and $103,180
Maryland: Pay range $60,010 and $119,350
Massachusetts: Pay range $67,065 and $124,850
Minnesota: Pay range $60,010 and $110,000
New Jersey: Pay range $67,065 and $124,850
New York City, New York: Pay range $72,165 and $135,850
New York State: Pay range $54,230 and $135,850
Ohio: Pay range $54,230 and $99,330
Rhode Island: Pay range $61,370 and $119,350
Washington, D.C.: Pay range $67,065 and $124,850
Washington (State): Pay range $67,065 and $124,850
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Libby Naikelis at libby.naikelis@ogletree.com with "Practice Assistant - Client Team Counsel" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
With more than 1,200 attorneys in 62 offices worldwide, Ogletree Deakins is one of the largest labor and employment law firms representing management. We handle all types of employment-related legal matters, including traditional labor and employment, workplace safety, employee benefits, and business immigration matters. Guided by our Client Pledge, we focus on understanding clients’ business and objectives, collaborating and anticipating needs, harnessing technology and innovation, communicating effectively, and providing quality representation with exceptional value.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.
Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests.
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
Assist with mentoring new staff
Assist with piloting new software
4+ years of experience as a practice assistant or legal secretary
Experience with California processes and filings required
Knowledge of legal terminology, legal documents and legal processes
Accurate typing of at least 70 words per minute
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
Excellent communication skills, written and verbal
Understanding of correct grammar, spelling and punctuation
Strong proofreading skills
Superior organizational skills including filing, calendaring, and proofreading
Time management skills and ability to work independently as well as with a team
Please note, we are not working with outside recruiters for this position.
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