The Information Coordinator supports Oceaneering's Information Management function by overseeing the lifecycle of information and records, ensuring compliance with retention requirements, and helping employees effectively manage documents and records.
The role focuses on maintaining and improving information management systems, providing SharePoint and records management support, coordinating with Legal and IT on information governance, and driving process automation and continuous improvement initiatives.
The position requires experience with SharePoint administration, Power Automate, Power Apps, records management, and document control, along with strong organizational and customer support skills in a flexible hybrid work environment.
Essential-
Perform technical/administrative functions associated with ensuring the integrity of all Records and other structure Information being maintained.
Assist in the continuous improvement, maintenance, and management of the Information and Record Management System.
Records Management: Identification and indexing of Records, among other Information, in a manner permitting appropriate access and retrieval among authorized users.
Track the lifecycle of Records to ensure compliance with the Records Retention Policy.
Coordinate with Legal and IT teams to properly handle and dispose of Information.
Provide technical support to internal customers on to the Information and Record Management System.
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Plan and support the implementation of proposed changes to the Information and Record Management System, to include software configuration changes.
Propose changes to the Records Retention Policy when discrepancies arise either with respect to the types of Records being maintained or the length of time such Records are to be held.
Liaise with Legal and Compliance to ensure efficient application of any applicable Legal Hold.
Provide support to internal customers by responding to questions about management of all types of Information to include Controlled Documents and how to submit through review and release process.
Additional-
Additional duties as assigned.
Required-
Bachelor’s degree.
Demonstrates knowledge and effective use of the principles, practices, and procedures of document control.
Minimum 3 years’ experience with Web-based data application and data management.
Minimum 3 years’ experience in design, development, and maintaining SharePoint sites, lists, document libraries, workflows, and custom applications using Power Automate and PowerApps.
Minimum 3 years’ experience with implementing SharePoint best practices and ensuring the performance, security, and reliability of the environment.
Time and schedule management required.
Desired-
Experience in configuration and data management of engineering systems,
Enterprise Product Data Management and Product Lifecycle Management experience,
Microsoft Office formal courses and ANSI/EIA 649.
