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Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones. The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.
Essential Functions
Manage email distribution lists
Calendar management (coordinate/sync unclassified and classified calendars)
Meeting organization
Coordinating travel arrangement including associated visit approvals and clearance transfers
Meeting planning
Travel expense report generation and closeout
Help coordinate/prepare briefing packages
Visitor coordination, arrangements, and serve as visitor liaison
General Office Management Tasks
Assist with overseeing office moves and support facility related actions
Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports
Be asked to work overtime from time to time
Answer questions relating to office operations and established policies and procedures.
Gather, compile, and report on information relevant to supervisors’ assignment.
The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.
This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.
Basic Qualifications for Administrative Assistant 3
High School diploma/GED with at least 4 years’ experience as an administrative assistant or similar field, preferably for a large team.
Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
Preferred Qualifications
Excellent communication and interpersonal skills.
Ability to work with all levels of management and their assistants.
Primary Level Salary Range: $53,500.00 - $89,100.00
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
