Maintain appropriate records for the issue and return of reusable physiotherapy equipment and other assets/materials wherever applicable.
Maintain optimum inventory levels and initiate indents/requisitions for replenishment based on minimum stock levels, consumption patterns, and requirements of the School.
Maintain accurate and up-to-date stock registers, inventory records, invoices, issue records, receipt records, and other store-related documentation.
Record and update all receipts, issues, transfers, returns, and other inventory transactions in the Material Management System (MMS) or other ERP software used by the University.
Conduct periodic physical verification of stock and assist in inventory audits, ensuring reconciliation between physical stock and system records.
Monitor expiry dates, shelf life, and storage requirements of clinical and other consumable materials and ensure timely utilization or appropriate disposal as per applicable procedures.
Ensure proper storage, identification, labeling, arrangement, cleanliness, and safety of all materials and equipment maintained in the store.
Ensure that physiotherapy and rehabilitation equipment is stored appropriately to prevent damage and facilitate easy identification and issuance.
Coordinate with faculty members, physiotherapists, OPD staff, laboratories, Administration, Purchase, Finance, and other departments regarding material requirements, stock availability, procurement, and inventory discrepancies.
Coordinate with vendors and the Purchase Department regarding pending deliveries, short supplies, damaged materials, replacements, and other delivery-related issues.
Maintain records of equipment received and coordinate for installation, warranty documentation, servicing, or maintenance requirements, wherever applicable.
Prepare periodic reports relating to stock position, material consumption, pending requirements, slow-moving/non-moving items, and other inventory-related information as required by management.
Ensure compliance with University policies, internal controls, audit requirements, and applicable safety and statutory guidelines relating to stores and inventory management.
Support the School during academic activities, practical sessions, clinical/OPD activities, examinations, workshops, camps, and other events by ensuring timely availability and issuance of required materials and equipment.
Perform any other duties assigned by the University/School from time to time.
Educational Qualification
Bachelor’s degree from a recognized University.
Candidates with a degree in Science, Physiotherapy, Commerce, or a related discipline will be preferred.
Professional Certifications
Certification in Store Management, Inventory Management, Supply Chain Management, ERP/Material Management Systems, or related field will be an added advantage.
Professional Experience
Minimum 3 years of relevant experience as a Storekeeper, Inventory Executive, Stores Assistant, or in a similar position.
Experience in an educational institution, physiotherapy/healthcare institution, hospital, rehabilitation centre, medical college, clinic, or similar organization will be preferred.
Experience in handling physiotherapy equipment, clinical/OPD consumables, rehabilitation materials, medical supplies, and inventory management systems will be an added advantage.
Skills and Competencies
Sound knowledge of storekeeping and inventory management practices.
Familiarity with ERP/MMS or other inventory management software.
Knowledge of receipt, storage, issuance, stock verification, inventory audits, and reconciliation processes.
Basic understanding of physiotherapy equipment, rehabilitation materials, clinical consumables, and their appropriate storage requirements.
Strong documentation and record-keeping skills.
Ability to monitor stock levels, expiry dates, and consumption patterns effectively.
Good coordination and communication skills.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Strong organizational, planning, and time-management abilities.
High level of accuracy, integrity, accountability, and attention to detail.
Ability to work independently as well as coordinate effectively with faculty, clinical staff, administrative departments, and vendors.
Commitment to maintaining cleanliness, safety, proper storage, and compliance within the store.
Commitment to maintaining cleanliness, safety, and regulatory compliance within the store
