Coordinates executive meetings, leadership events, team functions, and other organizational activities including scheduling, logistics, vendor coordination, and meeting materials.
Maintains organizational charts, departmental distribution lists, reporting documentation, and other operational records.
Supports onboarding activities, recurring business cadences, leadership initiatives, and cross-functional projects as assigned.
Handles confidential and sensitive information with professionalism, discretion, and sound judgment.
Assists in the development and coordination of administrative procedures and operational processes to support organizational effectiveness.
Performs additional duties and special projects as requested by the Executive Team.
Qualifications
Bachelor’s degree preferred
High School Diploma required
At least 5 years’ experience supporting executive management, preferably in a C Suite environment
Demonstrated ability to handle confidential information appropriately.
Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.
Excellent verbal and written communication skills
Excellent internal and external customer service skills
Excellent Microsoft Office application experience
Professional appearance and demeanor
Strong customer service skills
Ability and availability to work extended hours including nights, weekends as needed by the Executive.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.
Profit Center
PC-656
Manages and maintains executives’ schedules, travel arrangements, and leadership meeting cadences while supporting shifting business priorities.
Prepares reports, presentations, correspondence, budgets, and other business documents utilizing Microsoft 365 and Google Workspace applications.
Serves as a liaison between executives, internal departments, external partners, and key stakeholders to facilitate effective communication and coordination.
Supports operational and administrative processes including expense management, PTO tracking, invoice processing, PO management, and HRIS-related support.
Coordinates executive meetings, leadership events, team functions, and other organizational activities including scheduling, logistics, vendor coordination, and meeting materials.
Maintains organizational charts, departmental distribution lists, reporting documentation, and other operational records.
Supports onboarding activities, recurring business cadences, leadership initiatives, and cross-functional projects as assigned.
Handles confidential and sensitive information with professionalism, discretion, and sound judgment.
Assists in the development and coordination of administrative procedures and operational processes to support organizational effectiveness.
Performs additional duties and special projects as requested by the Executive Team.
Bachelor’s degree preferred
High School Diploma required
At least 5 years’ experience supporting executive management, preferably in a C Suite environment
Demonstrated ability to handle confidential information appropriately.
Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.
Excellent verbal and written communication skills
Excellent internal and external customer service skills
Excellent Microsoft Office application experience
Professional appearance and demeanor
Strong customer service skills
Ability and availability to work extended hours including nights, weekends as needed by the Executive.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.
