Ensure that an effective and timely electronic and physical (as necessary) document routing and distribution system/matrix is developed and maintained.
Maintain critical document hardcopy libraries as required.
Assist in the coordination of Supplier and Contractor compliance with procedures in the management of project documents, their metadata, and transfer.
Assist in the training of additional Document Controllers when required.
Identify updates or changes to Document Control processes and procedures as necessary for evaluation. Provide feedback regarding work progress to company management and/or Document Control Supervisor where applicable.
Assist in delivering training as required to ensure that all staff have a clear understanding of the procedures and software related to access and review of documents.
Work with other Project Document Controllers to ensure consistency of processes, and enforcement of Document Control procedures.
Participate in routine Quality Assurance audits of the document control procedures and EDMS system.
EDUCATION, SKILLS, EXPERIENCE, & COMPETENCIES
Basic Requirements
High School diploma or equivalent GED
3+ years of experience with document control or equivalent role.
Minimum of 3 years administering and using an Electronic Document Management System preferred.
Ability to get Transportation Worker Identification Credentials (TWIC)
Experience managing both electronic and physical document transmittal and distribution systems.
Excellent organization, planning, and time management skills to ensure timely execution of work tasks.
Effective Communications – Accurate, clear, concise, timely and effective communication is vital to this role.
Ability to work collaboratively and foster a collaborative work environment.
Focus on timely, consistent, and accurate results with determination to consistently meet and exceed expectations.
Ability to comply with key project performance drivers and indicators.
Adaptability to manage changes in work environment on updated deadlines or unexpected delays.
Preferred Requirements
Detailed knowledge of multiple Electronic Data Management Systems (EDMS)
Detailed knowledge of Quality Management Systems (QMS)
Database management abilities (for Lessons Learned Database)
Site Working Conditions & Physical Expectations
Work Environment
Must be able to wear all necessary PPE equipment to perform job functions.
Operates in a complex construction environment.
Exposure to indoor and outdoor weather conditions.
Not necessarily protected from weather and temperature changes. Possible exposure to hot, cold, wet, humid, or windy weather conditions.
Exposure to moving mechanical parts and electrical circuits.
Exposure to constant or intermittent sounds of a pitch level sufficient to cause marked distraction.
Routinely uses standard office and field communications equipment such as computers, phones, photocopiers w/scanner and fax, and radios.
Able to meet the following physical demands of the job, with or without reasonable accommodations:
Ability to drive to other Company work locations as required.
Ability to move throughout all areas of the facility, including being physically capable of traveling to a designed muster point during emergency situations.
Stand and/or sit continuously and perform job functions for a full shift.
The incumbent is required to have fully mechanical motion and usage of all extremities.
Physically able to walk, stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle, and lift items weighing up to 20 lbs. without assistance.
Visual acuity corrected to perform job functions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Must be able to clearly communicate with others via radio, phone, and verbal methods.
May be required to enter confined spaces.
May be required to work at elevated heights and access elevated structures without assistance.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
NEXTDECADE VALUES
Safety – We make safety a priority. Everything we do relies on the safety of our people and the communities around us.
Integrity – We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do.
Honesty – We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions.
Respect – We listen, and respect people, the environment, and the communities in which we live and work.
Transparency – Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders.
Diversity – We value diversity of people and thought. It takes people with different strengths, ideas, and cultural backgrounds to make our company succeed.
NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecade complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
