Your work will directly improve how MX's leadership team collaborates, communicates, and executes — contributing to healthier cross-department engagement and a stronger MX culture.
Job Responsibilities
Own and manage executive calendars, proactively identifying scheduling conflicts, prioritizing meetings, and ensuring senior leaders are prepared with necessary context and materials in advance
Act as a primary point of contact between the executive team and internal and external stakeholders, handling sensitive information with professionalism and ensuring timely, accurate communication across all parties
Coordinate logistics for meetings, events, and executive travel — including booking accommodations, preparing agendas, managing Navan requests, and ensuring all details are confirmed and accounted for
Support project coordination across cross-functional initiatives by tracking milestones, following up on action items, and ensuring progress aligns with organizational goals.
Maintain organized records, manage correspondence flow to and from executives, and ensure key documents, reports, and materials are accessible and up to date.
Manage desk assignments and workplace logistics in support of a well-functioning executive office environment
Process and coordinate life event workflows and other employee-facing administrative tasks as directed by senior leadership
Basic Qualifications
Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience
3+ years of experience in an administrative or executive support role
3+ years supporting C-suite or VP-level executives
Experience supporting cross-functional project coordination or executive communications initiatives
Proficiency with productivity and scheduling tools (e.g., Google Workspace, Slack)
Preferred Qualifications
Experience using travel and expense management platforms such as Navan or Concur
Demonstrated ability to manage competing priorities and adapt quickly to shifting demands
Familiarity with Workday or similar enterprise HR/operations platforms
MX is proudly committed to recruiting and retaining a diverse and inclusive workforce. As an Equal Opportunity Employer, we never discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, military or veteran status, status as an individual with a disability, or other applicable legally protected characteristics. We particularly welcome applications from veterans and military spouses. All your information will be kept confidential according to EEO guidelines. You may request reasonable accommodations by sending an email to hr@mx.com.
