Use internal facilities management software to manage planned and reactive maintenance tasks, as well as desk and office assignments;
Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building, grounds and consistently high standards;
Under supervision, responsible for assisting with coordination of all health and safety procedures for the office;
Develop understanding of appropriate Standard Operating Procedures (SOPs) and policies; and
May be responsible for other projects and responsibilities as assigned.
Qualifications
High School Diploma or equivalent;
Good experience in office administrative services/office management; Finance or accounting knowledge is considered an asset;
Basic knowledge of Health and Safety, Risk Assessments and emergency procedures;
Knowledge of MS Word, Excel, and PowerPoint;
Fluency in English and Polish;
Strong communication skills (both written and verbal);
Excellent organizational and prioritization skills with a high attention to detail;
Valid driving license required.
Medpace Overview
Medpace is a full-service clinical contract research organization (CRO) providing phase l-lV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.
Why Medpace?
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
Purpose-Driven Work
Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence
Collaborative Culture
Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
Leadership throughout Medpace is both accessible and approachable
Continuous Growth & Development
Office based environment with on-site mentors
Defined career paths with clear advancement opportunities
Industry renowned onboarding and training programs designed to accelerate professional development
Ongoing training and continuous learning opportunities throughout your career
An environment that encourages employees to influence change, contribute ideas, and grow quickly
Other Employee Benefits
Competitive compensation programs that recognize and reward performance
Comprehensive health, wellness, retirement, and PTO benefits
Office based culture with occasional WFH that provides flexibility for eligible positions after training
Company-sponsored social events
Please note benefits may vary based on country.
What to Expect Next
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.
Reporting directly to the Regional Facilities Manager you will
Be responsible for office reception area, being the main point of contact for office visitors, clients and associates;
Be responsible of the local invoice flow; responsible for receiving and managing all the coming invoices through Ksef, using internal finance/invoice management systems;
Assist the Facilities team with coordinating repair and maintenance with vendors, landlord. Works closely with Facilities Management on supply ordering/management, and follow up on vendor performance (housekeeping, repair vendors, etc.);
Support the Fleet Coordinator and the Facilities Team with administration of company vehicle fleet, inclusive of registrations, insurance, invoicing and other related tasks;
Assist in the coordination and organization of meetings, events and appointments for all groups within the office, as requested;
Work with HR and IT to welcome and onboard new starters to the Warsaw office;
Use internal facilities management software to manage planned and reactive maintenance tasks, as well as desk and office assignments;
Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building, grounds and consistently high standards;
Under supervision, responsible for assisting with coordination of all health and safety procedures for the office;
Develop understanding of appropriate Standard Operating Procedures (SOPs) and policies; and
May be responsible for other projects and responsibilities as assigned.
High School Diploma or equivalent;
Good experience in office administrative services/office management; Finance or accounting knowledge is considered an asset;
Basic knowledge of Health and Safety, Risk Assessments and emergency procedures;
Knowledge of MS Word, Excel, and PowerPoint;
Fluency in English and Polish;
Strong communication skills (both written and verbal);
Excellent organizational and prioritization skills with a high attention to detail;
Valid driving license required.
