Preferred
Experience leading or supervising document control teams.
Experience designing, implementing, and administering SharePoint environments supporting project document management and collaboration.
Knowledge of Construction Industry Institute (CII) best practices and information management principles.
Experience supporting digital project delivery initiatives.
Experience developing standardized folder structures, metadata frameworks, document numbering systems, naming conventions, and records retention practices.
Experience with Power BI or other reporting and analytics tools.
Skills
Strong leadership, coaching, and team development skills.
Excellent verbal, written, and interpersonal communication skills.
Exceptional organizational and time management skills with the ability to prioritize multiple competing priorities.
Strong attention to detail and commitment to document accuracy.
Ability to analyze document workflows and recommend process improvements.
Strong facilitation and collaboration skills across project teams and external stakeholders.
Ability to troubleshoot complex document management and system issues.
Proficiency with Microsoft Office Suite and document management software.
Strong analytical, problem-solving, and decision-making skills.
Ability to build trusted relationships while maintaining confidentiality and professionalism.
RESPONSIBILITIES AND TASKS
Document Control Leadership & Governance
Lead document control operations across multiple projects while establishing consistency, quality, and compliance with company and client requirements.
Develop, implement, and continuously improve document control standards, procedures, and governance practices.
Establish standardized document numbering, metadata, naming conventions, retention requirements, and document lifecycle processes.
Mentor, coach, and provide technical leadership to document control personnel and project teams.
Promote document control best practices that support operational excellence and digital project delivery.
Document Management & Project Execution
Oversee the receipt, review, distribution, tracking, storage, retrieval, and archival of project documentation.
Ensure revisions, transmittals, approvals, and document workflows are processed accurately and within required timelines.
Maintain document integrity through effective version control, audit trails, and document status reporting.
Support project teams by ensuring timely access to current project documentation throughout all phases of construction.
Coordinate document turnover and closeout deliverables in accordance with contractual requirements.
Systems Administration & Continuous Improvement
Administer, maintain, and optimize Enterprise Document Management Systems (EDMS) and related collaboration platforms.
Evaluate and implement process improvements that enhance efficiency, reporting, accessibility, and data quality.
Support digital transformation initiatives by leveraging technology to improve information management processes.
Develop dashboards, reports, and performance metrics to monitor document control effectiveness.
Recommend automation opportunities that improve document workflows and user experience.
Compliance, Quality & Risk Management
Ensure compliance with contractual obligations, regulatory requirements, and internal document control standards.
Conduct periodic audits to verify document accuracy, completeness, and adherence to established procedures.
Identify documentation risks and develop mitigation strategies that support project success.
Support internal, external, client, and regulatory audits by providing accurate project documentation.
Maintain records management practices that support legal, contractual, and quality requirements.
Stakeholder Partnership & Client Support
Partner with project management, engineering, procurement, construction, quality, and client representatives to coordinate document deliverables.
Serve as the organization's subject matter expert for document control systems, standards, and best practices.
Facilitate communication regarding document status, outstanding deliverables, and project milestones.
Support project startup activities by establishing document control plans and project-specific workflows.
Build collaborative relationships that promote consistency and successful project execution.
Other Responsibilities
Actively contribute as a member of the Industrial team, supporting shared goals and strategic initiatives.
Participate in business development activities, including client functions, industry conferences, and networking events.
Foster relationships with clients, architects, engineers, consultants, and subcontractors.
Attend project management meetings, company meetings, and applicable training opportunities.
Support Lean initiatives and uphold The McGough Way.
Maintain awareness of emerging document management technologies and industry best practices.
Perform other duties as assigned.
OFFICE AND TRAVEL
Works in regional office with periodic regional travel. In addition to regional meetings and some overnight travel may be required.
PHYSICAL REQUIREMENTS
The physical demands outlined here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
This position requires prolonged periods of sitting at a workstation or during meetings and travel (by plane or car). The employee must be able to lift up to 20 pounds as needed, demonstrate dexterity to write and use a computer keyboard and mouse, and possess the ability to hear, speak clearly, and distinguish colors on graphs and charts.
The role also requires occasional visits to construction sites, where the employee may be exposed to dust, dirt, uneven surfaces, outdoor weather conditions, and extreme temperatures.
In alignment with our commitment to pay transparency, the base salary range for this position is $120,000 to $150,000, excluding fringe benefits or potential bonuses. If you join McGough, your final base salary will be determined by several factors, including geography, location, skills, education, and experience. Furthermore, we place significant value on pay equity among our current team members as part of any final job offer.
Please note that the range provided above reflects the hiring range for this role. Hiring near the top end of this range would be atypical, as we aim to allow room for future salary growth. Additionally, McGough offers a comprehensive compensation and benefits package. This includes insurance coverage for medical, dental, vision, life, and disability. We also provide generous retirement plans, voluntary benefit plans, parental leave, substantial paid time off, and holiday pay.
