Assist General Manager and Scenic Corporate in preparation of annual budget, and update forecasts throughout the year as required by the management company.
Provide financial oversight of the capital expenditure process.
Distribute and monitor monthly departmental checkbooks.
Assist department heads with monthly invoices and accruals.
Ensure that all licenses, permits and insurance policies are current and are in compliance with local, state and federal laws.
Monitor all contracts and agreements and advise hotel management of the terms, conditions, and benefits.
Periodic audits of cash on hand.
Review invoices for management approval, coding accuracy, and proper documentation.
Input invoices and print accounts payable checks on weekly basis.
Maintain communication with vendors to ensure account issues are addressed and resolved in a timely manner.
Create and maintain purchase order system for the hotel.
Ensure that all house account folios and group master folios have an approved form of payment.
Post pre-function payments in accordance with the contracts.
Review post-function house and group master accounts, comparing them to resumes and banquet event orders and making any necessary adjustments.
Prepare invoices and send to clients, after receiving approval from the sales department.
Make timely courtesy calls to direct billed clients, and follow-up regarding payments.
Send credit card receipts and banquet checks to clients as requested by sales department.
Post all accounts receivable payments and follow-up on discrepant payments.
Post advance deposits in property management system, as well as sales department computer system.
Track payment due dates for social functions.
Prepare and verify all new direct bill applications, then establish new direct bill accounts in property management system.
File tax exempt letters, credit card authorizations, and resumes.
Prepare weekly accounts receivable recap reports, to be provided to Accounting Manager and management company
Research and respond to guest inquiries regarding folio charges.
Post Marriott Rewards points.
QUALIFICATIONS
Bachelor’s degree in accounting or finance, at least three years in the hospitality industry in a supervisory position within the
accounting department.
EDUCATION AND/OR EXPERIENCE
Post high-school coursework in accounting. Previous experience as an accounting manager at a similar size and type of hotel, previous experience as department head at same facility.
LANGUAGE SKILLS
Excellent speech communication skills are required to communicate both in person and via telephone with guests, associates and corporate contacts in a professional and extensive manner. Excellent literacy is required. Must be able to both assimilate and generate explicit and concise documents for publication within the hotel and management company environment
MATHEMATICAL SKILLS
Ability to calculate amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Must be able to use appropriate judgments as it pertains to supervisory duties.
CERTIFICATES, LICENSES, REGISTRATIONS – Not applicable
PHYSICAL DEMANDS
Practice written safety standards and rules at all times. These physical demands are representative of the physical requirements necessary for an associate to successfully perform the essential functions of this job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.
Job frequently requires sitting, standing, walking, bending, reaching. Ability to reach, feel, and type efficiently is required.
HOURS
Due to the business demands of the hospitality industry, and the fact that the hotel provides guest services 24 hours a day, 7 days a week, any associate may be required to work rotating shifts, including weekends, night shifts, and/or overtime.
BENEFITS
Medical, Dental, Vision, paid Holidays and Vacation and Hotel Room Discounts
This company is an equal opportunity employer.
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