Send clear, timely reminders and follow up on outstanding inputs so contributions arrive on time and complete.
Escalate missed or at-risk deadlines to the Bid Manager promptly, with a clear summary of impact.
Maintain action and decision logs from bid meetings and make sure actions are closed out.
Tender Documentation and Compliance
Review tender documents on release and produce compliance matrices and requirement checklists.
Track customer clarification questions, responses, and addenda, and make sure
changes are communicated to the team and reflected in the plan.
Run final compliance checks on formatting, page limits, mandatory forms, signatures, certifications, and attachments before submission.
Manage submission logistics on customer portals, including registration, uploads, and confirmation receipts.
Meeting and Review Coordination
Schedule and organize kickoff meetings, status meetings, and review sessions (e.g., color team reviews).
Prepare agendas, circulate materials in advance, capture notes, and distribute actions afterward.
Coordinate reviewer availability and consolidate review feedback for the Bid Manager.
Document and Content Management
Set up and manage bid folders, version control, and document naming conventions so the team always works from the latest version.
Coordinate the assembly, formatting, and production of final bid documents, working with designers or writers where needed.
Maintain the bid content library, templates, case studies, CVs, certifications, and standard company information, keeping them current and easy to find.
Pre-Tender and Pipeline Administration
Support the pre-tender and gate process by preparing gate review materials, tracking approvals, and recording bid/no-bid decisions.
Monitor tender portals and opportunity sources and log new opportunities in the pipeline tracker.
Keep pipeline and bid reporting accurate, including status, key dates, and outcomes.
Process Improvement and Lessons Learned
Help embed consistent bid processes, templates, and checklists across all pursuits.
Organize post-submission and win/loss debriefs, record lessons learned, and track improvement actions.
Suggest practical improvements to tools and ways of working based on what is and isn't working.
Experience
2–4 years of experience in a coordination, project support, bid/proposal support,
or administrative role in a fast-paced, deadline-driven environment.
Strong organizational and time management skills, with a proven ability to manage multiple deadlines and priorities at once.
Exceptional attention to detail and a methodical approach to tracking and checking work.
Confident, professional communicator who is comfortable following up with colleagues at all levels, including senior stakeholders.
Advanced proficiency in Microsoft Office or Google Workspace (especially Excel/Sheets and Word/Docs) and comfort with project tracking tools.
Bachelor's degree or equivalent practical experience.
Preferred
Experience supporting public sector or formal procurement tenders.
Familiarity with project management tools (e.g., Smartsheet, Asana, Monday, Jira) and e-procurement portals.
APMP Foundation certification or project coordination training (e.g., CAPM, PRINCE2 Foundation), or interest in pursuing one.
Basic document formatting or design skills.
Benefits
Extended health and dental coverage options, along with life insurance and disability benefits
Mental health benefits
Family building benefits
Pet benefits
Access to a Lyft funded Health Care Savings Account
RRSP plan with company match to help save for your future
In addition to provincial observed holidays, salaried team members are covered under Lyft's flexible paid time off policy. The policy allows team members to take off as much time as they need (with manager approval). Hourly team members get 15 days paid time off, with an additional day for each year of service
Lyft is proud to support new parents with 18 weeks of paid time off, designed as a top-up plan to complement provincial programs. Biological, adoptive, and foster parents are all eligible.
Subsidized commuter benefits and Lyft ride credits
Lyft is committed to creating an inclusive workforce that fosters belonging. Lyft believes that every person has a right to equal employment opportunities without discrimination because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability, pardoned record of offences, or any other basis protected by applicable law or by Company policy. Lyft also strives for a healthy and safe workplace and strictly prohibits harassment of any kind. Accommodation for persons with disabilities will be provided upon request in accordance with applicable law during the application and hiring process. Please contact your recruiter if you wish to make such a request.
Lyft highly values having employees working in-office to foster a collaborative work environment and company culture. This role will be in-office on a hybrid schedule — Team Members will be expected to work in the office at least 3 days per week, including on Mondays, Wednesdays, and Thursdays. Lyft considers working in the office at least 3 days per week to be an essential function of this hybrid role. Your recruiter can share more information about the various in-office perks Lyft offers. Additionally, hybrid roles have the flexibility to work from anywhere for up to 4 weeks per year. #Hybrid
The expected base pay range for this position in the Montreal area is CAD $61,200 - CAD $76,500, not inclusive of potential equity offering, bonus or benefits. Salary ranges are dependent on a variety of factors, including qualifications, experience and geographic location. Your recruiter can share more information about the salary range specific to your working location and other factors during the hiring process.
