What You'll Do
Intake & Scheduling
Own the test request workflow in Linear from intake through Ready to Schedule: daily triage, request quality enforcement, and queue curation
Define how requests enter the system, including request templates and a pre-filter standard built with TPMs
Run the weekly cross-site scheduling meeting and translate program priorities into queue order
Define and enforce lead-time standards, with an expedited path for true emergencies
Resolve operational conflicts with program and site teams, and escalate with clear tradeoff recommendations
Track Operations & Budget
Book time across Kodiak's contracted test tracks and manage day-to-day vendor and facility operations
Coordinate with site supervisors to match trucks, drivers, and track slots to the scheduled queue
Own the track operations spend line: forecast against the test plan, approve spend within delegated authority, and report variance monthly
Reporting & Process Improvement
Publish weekly funnel metrics (time-to-schedule, aging, throughput) into standard Ops and MBR reporting
Execute monthly backlog scrubs, SLA breach reviews, and ticket data quality audits
Improve intake, scheduling, and reporting processes as test demand scales
What We're Looking For
Experience
5+ years in test operations, fleet, flight, or vehicle test coordination, or similar high-tempo scheduling environments
Has owned a work-intake and scheduling system end to end (Linear or Jira fluency; SLAs, dashboards, light automation)
Budget experience: has forecast and defended a spend line, not just tracked it
Vendor or facility management experience
Nice to Have
AV, test operations, aerospace, or automotive proving ground background
Experience building operational metrics and reporting from scratch
Mindset
Credible with senior engineers; makes and communicates priority calls under pressure
Holds a "not yet" professionally when demand exceeds capacity
Highly organized with relentless follow-through; the queue never slips
Builds processes that scale beyond one person
Why Join Kodiak?
Every test at Kodiak flows through the system you will own. You will decide how testing demand gets organized, keep expensive track capacity working, and directly shape how fast Kodiak validates its autonomous trucking technology. This is a high-visibility role with a defined growth path and real ownership from day one.
What we offer
Competitive compensation package including equity and annual bonus
Excellent Medical, Dental, and Vision plans
Accrued PTO and generous parental leave policies
Facility is located in Lancaster, TX - 3901 Corporate Dr Ste 300
Long Term Disability, Short Term Disability, Life Insurance
Wellbeing Benefits - Headspace, One Medical, Gympass, Spring Health
Fidelity 401(k)
Commuter, FSA, Dependent Care FSA, HSA
Various incentive programs (referral bonuses, patent bonuses, etc.)
At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law.
In alignment with its business operations, Kodiak adheres to all relevant statutes, regulations, and administrative prerequisites. Accordingly, roles that carry more sensitive requirements may be limited to candidates that can satisfy additional scrutiny and eligibility for such positions may hinge on verification of a candidate’s residence, U.S. person status, and/or citizenship status. Should the position require, and Kodiak determines that a candidate’s residence, U.S. person status, and/or citizenship status necessitate an export license, bar the candidate from the position, or otherwise fall under national security-related restrictions, Kodiak will consider the candidate for alternative positions unaffected by such restrictions, under terms and conditions set forth at Kodiak’s sole discretion, or, as an alternative, opt not to proceed with the candidate’s application. If applicable, Kodiak may provide visa sponsorship for eligible candidates.
We use a third-party AI tool (Endorsed) to assist in the initial screening of applications. As part of the evaluation process, we provide Endorsed with job requirements and candidate-submitted applications. Final hiring decisions are made by our human recruitment team, and no automated system makes the ultimate decision regarding hiring. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. We began using Endorsed on January 1, 2026. You can review the independent bias audit report covering our use of Endorsed [here](https://endorsed.com/local-law-144). By submitting your application, you acknowledge that your application may be processed by AI systems as part of the screening and selection process. If you have any questions or would like to request a separate review of your application, please contact careers@kodiak.ai with "Separate Review Request" in the email subject line.
