Essential Functions
Use software to transcribe, revise, and finalize a wide variety of legal documents accurately. This includes dockets, binders, tabs, exhibits, and tables of contents.
Prepare and file time-sensitive documents with various state and federal trial and appellate courts, including through the federal ECF system.
Provide guidance on the categorization and organization of firm and client files, including the formulation and implementation of standard naming conventions and practice-specific checklists.
Perform a variety of file maintenance tasks for paper and electronic files in compliance with the firm’s policies. This includes creating files, documenting filing instructions, and retrieving files when necessary.
Assist attorneys and paralegals with non-billable fact gathering, research, data review, and data entry.
Provide general administrative support to attorneys such as maintaining contacts and tracking requirements and activity related to CLE and bar memberships.
Serve as the primary contact for vendors and managing the vendor/platform list.
Prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required.
Work collaboratively with a team on various overflow projects such as preparing for filings, hearings/trials, and depositions.
Assist, prepare, and manage various printing requests for client matter projects.
Coordinate with other areas/departments within the firm to develop efficient procedures/communications to streamline processes.
Other duties as assigned.
Required Skills and Abilities
Excellent organizational skills and attention to detail.
Ability to function well in a fast-paced, demanding environment.
Excellent verbal, written, and interpersonal communication skills.
Excellent time-management skills with a proven ability to meet deadlines and adapt to changing priorities.
Ability to maintain confidentiality and exercise discretion and good judgment.
Ability to multi-task and work independently or as part of a team.
Proficiency in Microsoft Office, specifically Word, Outlook, PowerPoint, and Excel.
Education/Experience
1-5 years related experience required.
Experience using the federal courts’ ECF system preferred.
Bachelor's degree preferred; at least associate degree required.
Certificates/Licenses Required
N/A
Language Ability
Must be able to read, write, and speak fluent English.
Physical Demands
This job requires remaining in a stationary position, often standing or sitting for prolonged periods.
Working long hours might be required.
Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CCPA information here.
