Deliver an exceptional visitor experience by managing reception activities, visitor coordination, parking validation, and office access procedures.
Manage conference room and workspace reservations, resolving scheduling conflicts and coordinating external meeting space as needed.
Coordinate all catering activities, including ordering, vendor communication, event setup, and budget adherence.
Support meetings and events by preparing meeting spaces, coordinating hospitality services, and providing first-level conference room technology support.
Administer employee and visitor access badges, maintain security records, and coordinate building access with property management.
Respond promptly to workplace requests, submit maintenance tickets, and assist with office events, projects, and operational initiatives.
Manage inventory and procurement of office supplies, kitchen items, beverages, snacks, and workplace essentials.
Maintain conference rooms, common areas, cafés, and shared workspaces to ensure a clean, organized, and client-ready environment.
Collaborate with office leadership and cross-functional partners to support operational excellence and a high-touch service culture.
Qualifications & Requirements
1+ year of experience in customer service, administrative support, hospitality, facilities, or office services preferred. Experience in a corporate, professional services, or client-facing environment is a plus.
High School Diploma or equivalent
Proficient in MS Office
Solid written and verbal communication skills.
Strong customer service skills.
Ability to be resourceful and proactive.
Excellent organizational skills
Ability to prioritize tasks.
Ability to lift or move 40 lbs. or greater
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
Ability to walk, bend, kneel, stand or sit for an extended period of time
The Compensation range for this role is 22.00 to 25.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.
