Location: Springdale, Arkansas
Pay: $24.00-$27.00/hour
Schedule: Monday-Friday (7am-4pm) Flexibility needed for OT occasionally
Managing Partner Support Responsibilities
Provide on-site administrative support for the OMP.
Manage the OMP's calendar effectively using Microsoft Outlook, ensuring all appointments and meetings are scheduled accurately and efficiently.
Provide email support to the OMP, managing correspondence, and responding to inquiries in a timely manner.
Assist with CPE and CPA related tasks as needed.
Coordinate office and conference room reservations.
Arrange gifts for clients and staff members as required.
Support OMP with reporting.
Coordinate services and provide administrative assistance as necessary.
Edit, gather content, and distribute the monthly office newsletter on behalf of the OMP.
Assist in setting up or modifying restaurant reservations.
Aid in travel planning and maintain travel profiles accordingly.
Monitor, review, and submit expense reports in compliance with firm requirements.
Process Passport/Visa requests efficiently.
Maintain and synchronize time daily for the OMP.
Track time spent on Executive Concierge responsibilities in accordance with prescribed time tracking methods.
Assist in coordinating meetings and events for the OMP and local office.
Ensure scheduling conflicts in the OMP's calendar are resolved promptly.
Arrange and schedule conference calls via WebEx, Teams, and video conference platforms.
Coordinate catering needs for the OMP using preferred vendors.
Format, edit, and brand various documents for the OMP.
Provide support and troubleshooting for Microsoft Suite applications.
Facilitate electronic signatures for documents as required.
Generate reports and conduct informational searches as requested.
Update profiles, such as LinkedIn, for the OMP as needed.
Conduct client research to support OMP initiatives.
Distribute marketing releases and manage subscriptions for the OMP.
Meet and escort visitors for the OMP as necessary.
Maintain regular communication with partners/MDs through touchpoints.
Attend monthly OMP EC virtual meetings and special topic calls to stay connected with the OMP EC Community and expectations.
Demonstrate proficiency in Microsoft Office Suite, WebEx, social media tools (e.g., LinkedIn), and other emerging technologies.
KNOWLEDGE, SKILLS & ATTRIBUTES
Strong organizational and time management skills with attention to detail
Excellent written and verbal communication skills
Ability to manage multiple tasks and priorities in a fast-paced environment
Strong interpersonal skills and a collaborative mindset
Problem-solving ability with a proactive and resourceful approach
High level of professionalism, discretion, and reliability
Adaptability and willingness to support a variety of team needs
Basic analytical and administrative coordination skills
Proficiency in office productivity tools and systems
QUALIFICATIONS
Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred or equivalent experience
Experience: 1–3 years of administrative or office support experience, preferably in a professional or corporate environment
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace; familiarity with scheduling tools, document management systems, and basic reporting tools preferred
The Compensation range for this role is 24.00 to 27.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.
