Manage calendars, meetings, and appointments, ensuring efficient use of time and resources
Prepare, format, and distribute reports, correspondence, and internal documentation
Maintain organized filing systems (digital and physical) for easy access and compliance
Serve as a point of contact for internal and external communications, ensuring timely responses
Coordinate logistics for meetings, events, and team activities
Track and order office supplies, ensuring availability and cost efficiency
Assist with data entry, recordkeeping, and database management
Support onboarding and administrative processes for new team members
Handle sensitive information with a high level of confidentiality and professionalism
Assist with special projects and ad hoc administrative tasks as needed
Contribute to process improvements to enhance team efficiency and workflow
KNOWLEDGE, SKILLS & ATTRIBUTES
Strong organizational and time management skills with attention to detail
Excellent written and verbal communication skills
Ability to manage multiple tasks and priorities in a fast-paced environment
Strong interpersonal skills and a collaborative mindset
Problem-solving ability with a proactive and resourceful approach
High level of professionalism, discretion, and reliability
Adaptability and willingness to support a variety of team needs
Basic analytical and administrative coordination skills
Proficiency in office productivity tools and systems
QUALIFICATIONS
Education
High school diploma or equivalent required; associate’s or bachelor’s degree preferred or equivalent experience
Experience
1–3 years of administrative or office support experience, preferably in a professional or corporate environment
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace; familiarity with scheduling tools, document management systems, and basic reporting tools preferred
The Compensation range for this role is 25.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
#INDHP
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.
