How you will do it
Manage the SLT's travel co-ordination to include both arranging travel and processing expenses.
Facilitate guests of the SLT and ensure that they are looked after during their visits to the company.
Organize and prepare meeting agendas, briefing documents, presentations, and supporting materials for the SLT.
Attend meetings as required, record key actions, and ensure timely follow-up on commitments and deliverables.
Monitor incoming communications and prioritize correspondence requiring executive attention.
Serve as the primary point of contact between the SLT and key stakeholders, including executive leadership, employees, customers, partners, and board members.
Build and maintain effective relationships across all levels of the organization.
Facilitate communication between departments to ensure follow-through on executive initiatives.
Plan and coordinate domestic and international travel arrangements. Prepare detailed itineraries and travel packs. Manage travel-related logistics, accommodations, transportation, and expense reporting. Address travel disruptions and last-minute changes effectively.
Handle highly confidential and sensitive information with absolute discretion.
What we look for
Third level qualification in Business Administration, Communications or a related field preferred.
Minimum 5 years of experience supporting senior management, preferably a senior leadership team.
Demonstrated experience managing travel arrangements and associated expenses.
Experience with business expense and travel platforms essential. Specific experience using either Concur or CWT desirable.
Experience and working knowledge of Workday.
Ability to track and follow up key initiatives and dates for the SLT.
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, Teams, and Excel.
Ability to manage multiple deadlines simultaneously with accuracy.
Strong interpersonal skills with the ability to engage effectively at all organizational levels.
High degree of integrity, discretion, and professionalism. Ability to manage sensitive information with absolute confidentiality.
Comfortable operating in a fast-paced, changing environment. Flexible and able to respond effectively to evolving business needs.
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