Support project planning activities, including preparation of schedules, resource allocation, documentation, and progress tracking.
Coordinate the procurement and delivery of project materials, equipment, and spare parts, ensuring timely availability at project sites.
Arrange and track local and international shipments, working closely with logistics providers, suppliers, and customs agencies where required.
Maintain project documentation, including purchase orders, material tracking reports, delivery records, project correspondence, and close-out documents.
Process and validate project transactions within ERP systems, ensuring accuracy and timely completion of all related activities.
Assist with project invoicing, revenue recognition activities, and coordination of customer documentation required for billing.
Prepare project status reports, dashboards, and updates for management and project teams.
Coordinate customer communications related to project schedules, material deliveries, site access requirements, and project progress updates.
Ensure compliance with company policies, quality standards, and project governance requirements.
Support inventory management and material control activities associated with project execution.
Participate in continuous improvement initiatives aimed at enhancing project delivery efficiency and customer satisfaction.
Perform other project administration and coordination duties as assigned.
What We Look For
Required
Bachelor's Degree in Business Administration, Project Management, Engineering, Supply Chain, Operations Management, or a related field.
3-5 years of experience in project coordination, operations coordination, project administration, or a similar role.
Experience coordinating multiple stakeholders across engineering, procurement, logistics, finance, and operations functions.
Strong organizational, planning, and multitasking skills with the ability to manage competing priorities.
Advanced proficiency in Microsoft Office applications, particularly Excel, Outlook, PowerPoint, and Word.
Strong verbal and written communication skills with the ability to communicate effectively with customers and internal stakeholders.
Experience working with ERP systems.
Strong attention to detail and a proactive, solution-oriented approach.
Ability to thrive in a fast-paced, deadline-driven project environment.
Preferred
Experience in industrial refrigeration, HVAC, construction, MEP, building technologies, manufacturing, or engineering project environments.
